Administrative Associate

2 weeks ago

Sacramento, United States California Coalition for Rural Housing Full time

Description:
**About California Coalition for Rural Housing (CCRH)**

CCRH is a statewide nonprofit organization that works to ensure affordable housing opportunities for low-income households in California. Formed in 1976, CCRH is one of the oldest state low-income housing coalitions in the country. Through advocacy, community organizing, technical assistance, leadership development, research and education, our goal is to make the case for rural housing improvement and strengthen the capacity of the nonprofit and public sectors to provide affordable housing and related facilities.

**Summary**:The Administrative Associate assists with the day-to-day operations of the California Coalition for Rural Housing. This position will be responsible for managing the organization’s administrative & office functions, including maintenance and coordination of equipment, coordination of Board meetings, and scheduling coordination as needed. This position will also

provide administrative support to CCRH’s programmatic efforts, specifically to support our internship program for BIPOC students.

This is a full-time, non-exempt position based in our Sacramento office and requires working in the office two days per week. This position reports to the Operations Manager.

**Essential Duties and Responsibilities**

**_Organizational Administration (45% time)_**
- Organize and manage the office’s supplies; place supply orders, as requested
- Manage the office’s incoming mail and distribute to recipients, as appropriate
- Maintain the organization of the office’s shared spaces
- Maintain the office’s filing systems, including all financial files, grants and contracts
- Assist staff with scheduling meetings, calendaring events, and travel arrangements
- Supports Executive Director with Board meeting preparations including coordinating meeting logistics and compiling board packets
- Manage communications contact lists for administrative programs
- Assists with annual audit process, including filing compiling data in coordination with the Operations Manager, Deputy Director, and auditor
- Responds quickly to administrative requests from CCRH staff, board members, vendors, and other parties

**_ Programmatic Administration (45%)_**
- Logistics and travel coordination for meetings, trainings, events - both in person and virtual
- Calendaring, scheduling, and communications with Leadership Development program staff and participants
- Maintaining accurate records of program activities, expenses, and participants.
- Inputting, organizing, and maintaining program documentation, including reports and spreadsheets.

**_ Shared Office and Communications Responsibilities (10% time)_**
- Assist CCRH is accomplishing its overall mission
- Assist CCRH in improving internal and external processes for greater efficiency and effectiveness
- Other duties as assigned

**Requirements**:
**_ Knowledge, Skills, Abilities:_**
- Proven experience as an executive/administrative assistant or in a similar administrative role supporting senior management.
- Excellent communication skills, both verbal and written, with the ability to interact effectively with individuals at all levels.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Ability to work independently with mínimal supervision while also functioning effectively as part of a team.

**Supervisory Responsibilities**: This position does not include any supervisory responsibilities.

**Benefits package includes**: health insurance (with vision and dental), retirement plan, and generous paid vacation and personal days. CCRH is an Equal Opportunity Employer and considers all employees and job applicants without regard to race, religion, color, gender, age, national origin, disability, veteran status, sexual orientation or marital status, or any other status protected by the law.

**NOTE TO CANDIDATES**:
**Physical and Emotional Demands**:
This job requires that the employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually quiet.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.

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