Administrative Coordinator
2 weeks ago
**Position Description**
- Organizing and managing complex events, ensuring seamless coordination and execution
- Acting as the principal administrative contact and liaison, facilitating effective communication within and outside the Center
- Overseeing procurement processes
- Maintaining accurate and current documentation and website content
- Coordinating efficient scheduling for high-level participants within HMS and from external institutions.
- Scope of the Portfolio: The CCB manages numerous software and analytic development projects and develops shared data and analytic resources for researchers across HMS. Additionally, the CCB has a strong educational mandate for courses and skills related to software, data analysis, computational skills, and the adoption of new methods. These efforts span multiple departments within HMS and require coordinated management.
**Basic Qualifications**
- 3 or more years of related experience. A Bachelor’s degree may count towards experience.
**Additional Qualifications and Skills**
- Education: Bachelor’s degree strongly preferred, or an equivalent of education plus relevant business experience.
- Skills: Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills. Must have the ability to handle complex and confidential information with discretion.
**Additional Information**
- This position has an initial one-year term from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.
- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
- Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
- The Harvard Medical School is not able to provide visa sponsorship for this position.**Work Format Details**
- This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
**Benefits**- **Paid Time Off**: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- **Health and Welfare**: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- ** Work/Life and Wellness**: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- **Retirement**: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- **Tuition Assistance Program**: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- ** Tuition Reimbursement**: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- ** Professional Development**: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- ** Commuting and Transportation**: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- ** Harvard Facilities Access, Discounts and Perks**: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
**Job Function**
- General Administration
**Department Office Location**
- USA - MA - Boston
**Job Code**
- 403134 Coordinator I
**Work Format**
- Hybrid (partially on-site, partially remote)
**Sub-Unit**
Salary Grade
- 054
**Department**
- Center for Computational Biomedicine
**Union**
- 55 - Hvd Union Cler & Tech Workers
**Time Status**
- Full-time
**Pre-Employment Screening**
- Identity
**Schedule**
- 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
**Commitment to Equity, Diversity, Inclusion, and Belo
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