Administration Assistant

1 month ago

New York, United States Thornton Tomasetti Full time

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

The Role

We are seeking a proactive and organized Administrative Assistant to provide comprehensive support to various departments. Responsibilities include a wide range of tasks including but not limited to ordering lunches, managing expenses, and assisting with travel logistics.

**Responsibilities**:

- Prepare and submit expense reports for department heads and team members.
- Perform general clerical duties to support the efficient functioning of multiple departments.
- Departmental Support with the organization and execution of departmental events, meetings, and conferences.
- Coordinate and schedule meetings, appointments, and travel arrangements for department heads and team members across various departments.
- Being able to thrive in a fast-paced setting and handle simultaneous demands from various directions is essential.
- It may require some evenings and early morning, depending on meetings.

**Qualifications**:

- At least 1-3 years of proven experience as an admin assistant or in a relevant role, preferably handling multiple departments.
- Strong organizational and multitasking skills with the ability to prioritize tasks.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- DOBNOW knowledge a plus.
- NYS Notary a plus but not required.
- Ability to work independently and in a team environment.
- Bachelor's degree or equivalent experience preferred.

Compensation

**Benefits**:
Depending on your employment status, benefits may include:
- Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits- Flexible Spending Accounts for Medical and Childcare- Paid Time Off, Family Leave for New Parents, Volunteer Time- Tuition Reimbursement- Commuter Transit (where available)- 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments- Fitness Reimbursement- And other various wellness, diversity/inclusion and employee resource programs and initiatives

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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