Administrative Assistant

3 weeks ago

New York, United States Columbia University Full time

Job Type: Officer of Administration
- Bargaining Unit:

- Regular/Temporary: Regular
- End Date if Temporary:

- Hours Per Week: 35
- Standard Work Schedule:

- Building:

- Salary Range: 62,400 - 65,000
- The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting._

Position Summary

The Department of Pediatrics is seeking an **Administrative Assistant** to join our team in a full time position to work within the Office of Medical Education, Diversity & Inclusion. Columbia University Irving Medical Center’s Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have several active Clinical trials available to our patients. This position will support the department by providing administrative support to the pediatric residency and fellowship training programs.

**"Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process"**

**Responsibilities**:

- Includes but not limited to the day to day administration of the Pediatric Residency and Fellowship training programs.
- Assists the Division Administrator, Coordinator and the Director of Fellowship program in maintaining the educational quality of the pediatric residency and fellowship training programs.
- Maintain knowledge of the ACGME compliance and regulatory requirements of the pediatric training programs.
- Responsibilities will be split 50% between the core and fellowship programs.

General Responsibilities for the Core Residency Program:

- Serve as administrative support to the Department’s Core and Fellowship programs, Associate Program Directors, Residents, and Fellows.
- Responsible for day-to-day administrative functions; vacation/sick leave, credentialing, licensure and In-Training exams, and processing new/continuing/separating allocation forms.
- Coordinates and assists with educational activities (conference Monitoring, work hour and Duty hour compliance, Harlem Hospital/St. Barnabas rotators).
- Assists in annual residency recruiting activities (preparation, setup, document preparation, etc.).
- Assists with audio/visual needs, and catering for meetings, conferences, events, certificate luncheons, and graduation dinners.
- Performs related duties & responsibilities as assigned/requested.

General Responsibilities for the Fellowship Program:

- Maintains agendas and minutes of monthly PD meeting.
- Maintains aggregated data on Fellowships.
- Assists in arrangements for speakers and maintain attendance at monthly Fellows Seminars.
- Assists with CCC and PEC meetings with fellowship programs.
- Performs related duties & responsibilities as assigned/requested.

Minimum Qualifications
- Bachelor’s degree or equivalent in education and experience.

Preferred Qualifications
- Two years of related experience.
- Demonstrated ability to take initiative and able to work independently with mínimal supervision.
- High level of attention to detail.
- Ability to work with a wide range of constituencies and exercise tact and discretion when interacting with faculty, administrators, and students.
- Proficiency in MS Word, Excel, and PowerPoint.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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