Graduate Studies Coordinator

3 weeks ago

Notre Dame, United States University of Notre Dame Full time

**Graduate Studies Coordinator**

**University of Notre Dame**

**Applications will be accepted until 05/22/2024.
Study _everything_. Do _anything_.

Find your passion. Create knowledge. Serve the common good. Prepare for life.

This is what the **College of Arts & Letters** stands for. We play an integral role in Notre Dame's mission to serve as the world's preeminent Catholic research university. We are searching for someone who shares the same passion and mission to join our dynamic team as the **Graduate Studies Coordinator** for the Department of Psychology.

**Who we are**: The **Department of Psychology** at Notre Dame is a community of scholars and learners seeking to reveal and understand the principles and mechanisms that give rise to human behavior. Using basic, applied, and clinical research methods, our faculty and students develop novel theories of behavior, connect behavior to brain function, and develop evidence-based approaches to the treatment of behavioral disorders.

The Graduate Studies Coordinator is a key role in the Department of Psychology as this individual serves as a representative of the department and its program to administrators, vendors, students, families, alumni, and the public. Providing administrative support to the Director of Graduate Studies, the Graduate Studies Coordinator's top priorities will be to:

- Oversee processes for graduate student recruitment, exams and dissertation defenses, competitions and awards; graduate student enrollment/registration
- Schedule all graduate events and meetings which will require working closely with faculty and staff in and out of the department
- Maintain an electronic database of graduate student information and statistics
- Quickly retrieve specific statistics on the program from various locations and create effective formats for presentation of that information
- Assign stipends and graduate student assignments on a yearly basis
- Process payments/reimbursements for graduate students
- Create and reconcile a spreadsheet for travel expenses, recruitment, and professional development in the graduate program
- Update graduate student websites
- Collaborate with the other department staff as a team to support the overall needs of the department
- Other duties as assigned

**Minimum Qualifications**:
**Education & Experience**:

- High school diploma or GED
- 3-4 years of administrative experience

**Skills**:

- Excellent organizational skills, attention to detail, interpersonal skills, and oral and verbal communications skills
- Takes initiative to prioritize to meet deadlines
- A strong sense of, and commitment to confidentiality is essential because the individual in this position will handle a variety of confidential documents related to graduate students and FERPA laws must be followed

**Preferred Qualifications**:

- Knowledge of OnBase, e-forms, Endeavor and Banner not required, but looked upon favorably

**ABOUT NOTRE DAME**:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it

**APPLICATION PROCESS**:
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