Administrative Assistant

2 weeks ago

Notre Dame, United States Saint Mary's College Full time

**Position Introduction**

Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Saint Mary's College is seeking a dedicated Administrative Assistant to join our team. Located in a vibrant community renowned for its academic excellence and commitment to fostering a culture of inclusivity and personal growth, Saint Mary's College offers an exciting opportunity to contribute to the success of our institution.

At Saint Mary's College, we are committed to fostering a diverse and inclusive community where all members are valued, respected, and empowered to succeed. As an Administrative Assistant, you will have the opportunity to contribute to this mission by providing vital support to our faculty, staff, students, and visitors, and helping to create a welcoming and supportive environment for all.

The Administrative Assistant - Psychology, English, Gender & Women’s Studies, History, and Digital and Public Humanities provides complex secretarial services and administrative assistance to the Departments of Psychology, English, History, Gender & Women’s Studies, and the Digital and Public Humanities program including, but not limited to, the management of department and grant budgets, event planning, and coordination of student registration and advising activities. Responsibilities of the position require strong time management, communication, and writing skills, as well as a capacity to engage in effective decision-making and to work independently.

The Administrative Assistant will assist in planning and implementing various department hooding graduation ceremonies, assists in course registration, and Assists part-time faculty in their acclimation to the College and their on-going needs during the year. This position will oversee the creation of flyers and/or brochures announcing programs, upcoming courses and advising schedules, track and order office supplies and maintains stocks for faculty or staff members, and maintains departmental calendars of significant events and assists with event planning, advertising, and assessment; and Collects syllabi for each class for Department records.
- The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements._

**Minimum Qualifications**
- High school diploma;
- 3+ years of relevant, office management and financial experience preferred;
- Strong writing and communication skills;
- Experience with Microsoft Office software (Word, Power Point, and Excel) and Google Suite.
- Experience working with database management systems, including Oracle, or be willing to learn.
- Ability to work well with students and faculty.
- Must be able to maintain confidentiality.

**Schedule**

40 Hours/ 10 Months/ Monday - Friday

**EEO Statement**

**Benefits**:

- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

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