Administrative Assistant
3 weeks ago
**Position Description**
**Essential Job Functions**
The following duties are mandatory requirements of the job:
Serve as Administrative Assistant with respect to all logístical matters affecting the 330 West 95th Steet - Housing Program
- Process check requests and follow up if needed.
- Update Client Roster for Staff and Security desk distribution - on an as needed basis.
- Run weekly and monthly data reports using EI Care Data Base
- Assist in preparation of Case Management Supervision Logs - for Managing Director
- Participate in bi-weekly HRA meetings, as needed, to discuss program issues.
- Office supply ordering and inventory control
- Where needed, order furniture for apartment units.
- Attend staff meetings as directed.
- Maintenance of all office equipment (i.e., copy and fax machines, printers)
- Petty Cash, metro card, gift cards, food card custodian
- Client Metro card ordering/reconciliation
Establish and maintain files, binders, and records for the 330 West 95th Street - Housing Program
- Manage office expenses on expenditure spreadsheets, as directed.
- Client rent processing and reconciliation, including mailing rent statements to tenants on an as needed basis. Monthly,
- Updating monthly rent log on an as needed basis
- Maintaining programs’ files (contracts, vouchers, etc.)
Update EI Care data base (including entering of new clients into this system)
- Data Entry responsibilities
- Coordinate special projects as needed.
- Assist Managing Director and staff in Audit preparation.
**Education and Certification**
Bachelor’s Degree preferred and 2 years’ administrative experience, proficiency in Microsoft Applications, or 5-7 years of administrative experience and a High School Diploma.
**Special Skills and Knowledge**
- Superior organizational skills with the ability to problem solve.
- Ability to organize, prioritize and meet deadlines while working on several on-going projects simultaneously.
- High-energy, people-oriented, engaging individual with exceptional people skills capable of exemplifying the organization’s mission and collaborative culture.
- Demonstrated ability to communicate effectively with all levels of the organization, including senior executives as well as clients and community members.
- Exceptional written, verbal, organizational and people skills (including excellent telephone communication skills)
- Impeccable tact and discretion required in dealing with confidential information.
- Flexibility and willingness to work in situations of flux; ability to work in a fast turn-around environment.
- Ability to work independently with mínimal supervision and exercise sound judgment in making decisions.
- Resourcefulness and ability to work proactively - thinking ahead on the calendar.
- Strong work ethic and willingness to take ownership for wide-ranging responsibilities.
- Knowledge of standard office practices and procedures to include ability to compose and format correspondence, business proposals, legal documents, and presentations.
- Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
-
Administrative Assistant
4 weeks ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
4 weeks ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
1 month ago
New York, United States B M A MODELS LTD Full timeCEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...
-
Administrative Assistant
4 weeks ago
New York, United States PROMESA R.H.C.F. Full timeJob DescriptionJob DescriptionPOSITION OVERVIEW: Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring...
-
Administrative Assistant
3 weeks ago
New York, United States Servicereel Full timeJob DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer...
-
Administrative Assistant
4 weeks ago
New York, United States East Harlem Council for Human Services, Inc. Full time**RESPONSIBILITIES**: The Administrative Assistant (AA) will provide general assistance to the Chief Financial Officer & Chief Human Resources Officer, plus other administrative functions. The AA will also serve as the receptionist. As a receptionist, the AA will serve as the primary point of contact for the administration floor, maintain a customer...
-
Administrative Assistant
4 weeks ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
4 weeks ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
1 month ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
1 month ago
New York, United States The Fedcap Group Full timeWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Downtown area of NYC. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. This is a vital role that requires excellent communication skills, strong attention to detail, and the ability to multitask...
-
Administrative Assistant
19 hours ago
New York, United States Columbia University Full timeJob Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: - Salary Range: 62,400 - 65,000 - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...
-
Administrative Assistant
3 weeks ago
New York, United States Atlantic Group Full time· Location: New York, NY· Job # 37451Compensation: $90,000 base + bonusWe are representing an Administrative Assistant opportunity with a Private Equity firm in NYC. This person will support a team of Principals, Vice Presidents, and Associates. The entire team sits in NYC and there is one other Administrative Assistant that this hire will work with.The...
-
Administrative Assistant
2 days ago
New York, United States The Abraham Joshua Heschel School Full timeAbraham Joshua Heschel School is seeking an Administrative Assistant to begin Mid-August. The full-time work schedule is Monday through Thursday 7:45AM to 4:45PM and Friday 7:45AM to 2:15PM. This is an in-person position. The Administrative Assistant will provide general office support to the main office, which includes, but is not limited to, providing...
-
Administrative Assistant
3 weeks ago
New York, United States Atlantic Group Full time· Location: New York, NY· Job # 37451Compensation: $90,000 base + bonusWe are representing an Administrative Assistant opportunity with a Private Equity firm in NYC. This person will support a team of Principals, Vice Presidents, and Associates. The entire team sits in NYC and there is one other Administrative Assistant that this hire will work with.The...
-
New York, United States NYS Office of Mental Health Full timeIf you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as an Administrative Assistant 1 to receive all of that and more! **Who We Are**: New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. OMH operates psychiatric...
-
Administrative Assistant
2 days ago
New York, New York, United States The Abraham Joshua Heschel School Full timeAbraham Joshua Heschel School is seeking an Administrative Assistant to begin Mid-August. The full-time work schedule is Monday through Thursday 7:45AM to 4:45PM and Friday 7:45AM to 2:15PM. This is an in-person position. The Administrative Assistant will provide general office support to the main office, which includes, but is not limited to, providing...
-
Administrative Assistant
2 weeks ago
New York, United States Partnership Employment Full timeJob DescriptionJob DescriptionImmediately hiring an Administrative Assistant for a permanent, remote role with a growing marketing firm! As a highly reputable regional advertising agency in NYC, the organization has been successful in developing new and effective media promotions for both Fortune 500 companies and small businesses. Recognized nationally as a...
-
Administrative Assistant
4 weeks ago
New York, United States Tandym Group Full timeAn investment services organization is eagerly searching for their next stellar Administrative Assistant to support their team in New York.Executive support: Primary administrative assistant for two co-founders, on both business and personal CalendaringAd hoc projectsTravel and expensesHelp manage phone calls/emailAdministrative:Team acts as pooled resource...
-
Administrative Assistant
4 weeks ago
New York, United States Tandym Group Full timeAn investment services organization is eagerly searching for their next stellar Administrative Assistant to support their team in New York.Executive support: Primary administrative assistant for two co-founders, on both business and personal CalendaringAd hoc projectsTravel and expensesHelp manage phone calls/emailAdministrative:Team acts as pooled resource...
-
Administrative Assistant
4 weeks ago
New York, United States Russell Tobin Full timeAdministrative AssistantLocation: New York, NYSalary: $50k - $75kWe are currently partnered with a number of leading financial institutions that have a constant recurring need for Administrative Assistants on all different seniority levels. See below for general job responsibilities and required skills and apply if interested. Responsibilities:Provide...