Event Coordinator

3 days ago

Phoenix, United States Hillendale Country Club Full time

Description:
Landscapes Golf Management, LLC and **Hillendale Country Club** are seeking an **Event Coordinator** to assist our Event Sales Manager in the planning and execution of course activities and events**.**

Established in 1923 and tucked away amidst the rolling hills of Northern Baltimore County, **Hillendale Country Club** remains one of Baltimore's most cherished discoveries. Here, a blend of coziness, refinement, and elegant living awaits, fostering an ambiance that enriches familial bonds and professional connections alike. Our combination of superior facilities, a grand golfing experience, and diverse range of family activities sets our club apart from the rest and will leave our members a memories to last a life time.

Join us to create memories that last a lifetime with our members, guests and team

**JOB SUMMARY**

Works with members and guests to plan, coordinate and execute events as requested and agreed upon.

**ESSENTIAL JOB FUNCTIONS**

The essential functions include, but are not limited to the following:

- Markets and manages event planning for the course, works with members to secure agreements and coordinates activities associated with non-golf events including banquets, meetings and other social events.
- Ensures all agreements, paperwork and reporting associated with course events is properly completed, distributed to the appropriate departments and maintained.
- Maintains accurate and up-to-date record of event bookings on appropriate tracking system; assists with booking outside events in the absence of the appropriate department head and provides information about all such bookings to the department head in a timely manner.
- Coordinates event billing and ensures payment is prompt and accurate.
- May make calls to hosts of upcoming events at intervals of two months, one month, two weeks, one week and three days prior to the event at the request of the General Manager or appropriate department head; informs department heads of any relevant event details learned during such calls.
- Communicates event needs to other departments and coordinates needs.
- Attends Responsible Alcohol and Tobacco Service training and adheres to the Responsible Alcohol and Tobacco Service policy.
- Creates signs to promote upcoming member and non-member events consistent with the marketing plan and image of the club.
- Attends, hosts, guides and coordinates member events and activities.
- Oversees execution of events and insures costs fall within budget and cost analysis.
- Arranges set up and breakdown of the events and coordinates timing of activities.
- Follows up with members after events are complete to ensure customer satisfaction.
- Works events as needed.
- Demonstrates a commitment to the work and success of the club and the Company by being service
- and solution-oriented, having positive interactions with all club staff and members/guests, and meeting established quality, service and safety expectations.
- Performs additional assignments per the direction of club or Company managers.
- Regular and punctual attendance on site for all scheduled shifts is required.

**Requirements**:
**KNOWLEDGE, SKILLS AND ABILITIES**

The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
- Working knowledge in event planning including proper time management, stress tolerance, dependability and problem solving.
- Ability to provide high level of customer service with attention to detail. Able to plan and coordinate events that provide quality experiences to members/guests.
- Ability to negotiate, organize, delegate, and prioritize work under pressure.
- Understanding of safe food handling procedures and process. Able to direct and maintain a safe and secure environment and operation.

**EDUCATION AND EXPERIANCE**
- High School Diploma or GED required
- One year of previous experience in event planning, Food and Beverage operations or related experience.

**PHYSICAL REQUIREMENTS**
- Seeing and hearing: read documents, computer screen, answer phones, communicate in person 50-100%
- Standing and walking 25-50%
- Climbing, stooping, squatting and kneeling 0-24%
- Dexterity: utilizing phone, typing, writing and driving 50-100%
- Lift in excess of 25 pounds 0-24%

**Note: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description may be changed or updated at any time without notice.

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