Executive Assistant

3 weeks ago

Chino, United States Shin Yen Management Full time

**About Us**:
Shinyen is a premier commercial real estate company with an extensive portfolio of properties in diverse regions. Our unwavering commitment to delivering outstanding services in property management, leasing, and investment has fueled our active expansion. In line with our growth, we are actively looking for experienced, detail-oriented individuals to join our team and contribute to our continued success.

**Job Overview**:
We are in search of an executive assistant to support Shin Yen’s Chief Financial Officer. The executive assistant would provide high-level administrative support to the CFO by preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

As the Executive Assistant to the CFO, your role is vital in supporting the CFO’s daily tasks and uplifting the Shin Yen Retail Property Management team. Your proficiency in communication and time management is crucial when arrangements and plans need to pivot, in order to act quickly to make sure alternatives solutions are in place.

**Key Responsibilities**:
Communication:

- Act as the primary point of contact between CFO and fellow executives, employees, clients, and other external partners.
- Draft, proofread, and edit documents, presentations, and reports as needed.
- Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff. They may also answer calls and route them to the right person.

Calendar Management:

- Schedule and coordinate appointments, meetings, and events for executives.
- Manage CFO’s calendar efficiently, ensuring optimal use of time and prioritization of tasks.
- Anticipate scheduling conflicts and proactively resolve them to ensure proficient time optimization.

Administrative Support:

- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Prepare expense reports and manage reimbursement processes.
- Maintain and organize executive files, documents, and records.
- Handle confidential information with discretion and professionalism.

Information Management:

- Transcribing source material of information during CFO’s meetings if needed.
- Maintaining paper & electronic filing systems and performing bookkeeping tasks.
- Conduct research on various topics as assigned by executives, compiling relevant data and preparing summaries.
- Monitor industry news, trends, and competitors to provide timely updates to the CFO.
- Assist in the preparation of reports, presentations, and briefs for meetings and presentations.

Project Management:

- Assist with the planning and execution of special projects and events.
- Track project progress and provide updates to the executive team.

Team Support:

- Collaborate with other administrative staff to ensure smooth operations within the office.
- Participate in team meetings and contribute ideas for process improvement and efficiency.

Confidentiality and Discretion:

- Handle sensitive information with the highest level of confidentiality.
- Exercise discretion in handling executive communications and maintaining privacy.

**Qualifications**:

- Bachelor's degree in Business Administration, Communications or a related field.
- Proven experience as an executive assistant or similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle multiple tasks simultaneously and adapt to changing priorities.
- Discretion and confidentiality in handling sensitive information.
- Attention to detail and accuracy.

Pay: $50,000.00 - $55,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- Monday to Friday
- Overtime
- Weekends as needed

**Education**:

- Bachelor's (required)

**Experience**:

- Executive assistant: 1 year (required)

Ability to Commute:

- Chino, CA (required)

Work Location: In person

  • Executive Assistant

    3 weeks ago

    Chino, United States Shin Yen Retail Property Management Full time

    Job DescriptionJob DescriptionJob Overview:We are in search of an executive assistant to support Shin Yen’s Chief Financial Officer. The executive assistant would provide high-level administrative support to the CFO by preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors,...

  • Executive Assistant

    2 weeks ago

    Chino, United States Shin Yen Retail Property Management Full time

    Job DescriptionJob DescriptionJob Overview:We are in search of an executive assistant to support Shin Yen’s Chief Financial Officer. The executive assistant would provide high-level administrative support to the CFO by preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors,...

  • Executive Assistant

    2 weeks ago

    Chino, United States Top-Shelf Fixtures, LLC Full time

    Job Summary: **Responsibilities**: - Manage executive calendars, including scheduling meetings, appointments, and travel arrangements - Prepare and edit correspondence, reports, and presentations - Conduct research and compile data for various projects - Coordinate and organize company events and meetings - Assist with office management duties, such as...

  • Executive Assistant

    4 weeks ago

    Chino Hills, California, United States Insperity Full time

    Executive AssistantAre you ready to take the wheel of opportunity and steer your career toward unparalleled success? Look no further We are on the hunt for a dynamic, savvy, and dedicated Executive Assistant to join the powerhouse team of the nation's largest and most prestigious subscriber-based multiple listing service.Our client is the nation's largest...

  • Executive Assistant

    4 weeks ago

    Chino Hills, United States Insperity Full time

    Executive AssistantAre you ready to take the wheel of opportunity and steer your career toward unparalleled success? Look no further! We are on the hunt for a dynamic, savvy, and dedicated Executive Assistant to join the powerhouse team of the nation's largest and most prestigious subscriber-based multiple listing service.Our client is the nation’s largest...

  • Executive Assistant

    4 weeks ago

    Chino Hills, United States Insperity Full time

    Executive Assistant Are you ready to take the wheel of opportunity and steer your career toward unparalleled success? Look no further! We are on the hunt for a dynamic, savvy, and dedicated Executive Assistant to join the powerhouse team of the nation's largest and most prestigious subscriber-based multiple listing service. Our client is the nation's...

  • Executive Assistant

    1 week ago

    Chino Hills, United States Insperity Full time

    Executive Assistant Are you ready to take the wheel of opportunity and steer your career toward unparalleled success? Look no further! We are on the hunt for a dynamic, savvy, and dedicated Executive Assistant to join the powerhouse team of the nation's largest and most prestigious subscriber-based multiple listing service. Our client is the nation's...

  • Retail Execution Specialist

    1 week ago

    Chino, United States Coca-Cola Full time

    We are looking for an Innovation Retail Execution Specialist to join our team. You'll be responsible for amplifying the execution of our loved brands on shelves and displays in-store, focusing on execution, merchandising, and upselling. Your role is crucial in driving sales growth and maximizing the presence of our brands within your assigned...

  • Account Executive

    2 weeks ago

    Chino, United States Rose Paving Full time

    Job DescriptionJob DescriptionRose Paving LLCAccount Executive - Inland Empire, CAAbout the CompanyRose Paving LLC, a multi- million- dollar company, leads in providing complete parking lot management solutions to commercial and industrial properties nationwide. Services include asphalt patching; asphalt reconstruction; asphalt resurfacing; sealcoating;...

  • Account Executive

    1 week ago

    Chino, United States Rose Paving Full time

    Job DescriptionJob DescriptionRose Paving LLCAccount Executive - Inland Empire, CAAbout the CompanyRose Paving LLC, a multi- million- dollar company, leads in providing complete parking lot management solutions to commercial and industrial properties nationwide. Services include asphalt patching; asphalt reconstruction; asphalt resurfacing; sealcoating;...

  • Senior Accountant

    4 days ago

    Chino, United States Regal Executive Search Full time

    Job Description Our client is a diversified wholesaler with investments in multiple apparel brands in the action sport industry, is looking for a Senior Accountant with extensive Full Circle experience to join the Finance team. The role is responsible for monthly closings (including journal entries) and the must fully understand the accounting for the...

  • Customer Service Assistant

    2 months ago

    Chino, United States Instep Management Group Full time

    We're looking for an Entry-Level Customer Service Assistant to help grow our newly acquired market, specifically in the Inland Empire. In this role, you will have high expectations and be responsible for the direction and leadership of day-to-day operations within the sales and marketing departments. The Entry Level Customer Service Assistant will charge of...

  • Assistant Controller

    3 weeks ago

    Chino, California, United States Dormakaba USA, Inc. Full time

    POSITION OVERVIEWdormakaba is hiring an Assistant Controller in our Chino CA facility. The Assistant Plant Controller will be a key contributor to the North American finance team and will partner with operations and supply chain to support our two West Coast plants for its Alvarado and FarPointe Data businesses. The Assistant Plant Controller will drive...

  • Assistant Controller

    1 week ago

    Chino, United States Dormakaba USA, Inc. Full time

    POSITION OVERVIEW dormakaba is hiring an Assistant Controller in our Chino CA facility. The Assistant Plant Controller will be a key contributor to the North American finance team and will partner with operations and supply chain to support our two West Coast plants for its Alvarado and FarPointe Data businesses. The Assistant Plant Controller will drive...

  • Assistant Controller

    3 weeks ago

    Chino, United States Dormakaba USA, Inc. Full time

    POSITION OVERVIEW dormakaba is hiring an Assistant Controller in our Chino CA facility. The Assistant Plant Controller will be a key contributor to the North American finance team and will partner with operations and supply chain to support our two West Coast plants for its Alvarado and FarPointe Data businesses. The Assistant Plant Controller will drive...

  • Assistant Controller

    1 week ago

    Chino, California, United States Dormakaba USA, Inc. Full time

    POSITION OVERVIEWdormakaba is hiring an Assistant Controller in our Chino CA facility. The Assistant Plant Controller will be a key contributor to the North American finance team and will partner with operations and supply chain to support our two West Coast plants for its Alvarado and FarPointe Data businesses. The Assistant Plant Controller will drive...

  • E-Commerce Operations Assistant

    2 months ago

    Chino, United States Tao Motor Inc Full time

    Job DescriptionJob DescriptionSalary: starting $20 per hour, depending on experienceJob Title: E-Commerce Operations AssistantPosition Overview:As the E-Commerce Operations Assistant, you will play a crucial role in supporting the day-to-day operations of our online store. You will work closely with the operations team to ensure the seamless execution of...

  • E-Commerce Operations Assistant

    1 week ago

    Chino, United States Tao Motor Inc Full time

    Job DescriptionJob DescriptionSalary: starting $20 per hour, depending on experienceJob Title: E-Commerce Operations AssistantPosition Overview:As the E-Commerce Operations Assistant, you will play a crucial role in supporting the day-to-day operations of our online store. You will work closely with the operations team to ensure the seamless execution of...

  • Assistant Store Manager

    1 week ago

    Chino, United States Joann Fabric & Crafts store Full time

    **SUMMARY** The Assistant Store Manager is to be the right hand leader to the Store Manager - through them, anything is possible! Together they are responsible for the daily operations, success, customer service and team engagement of the store. Similar to the Store Manager, the Assistant Store Manager individually coaches, develops and inspires the team so...

  • Assistant Store Manager

    1 week ago

    Chino, United States Jo-Ann Stores, LLC Full time

    **SUMMARY** The Assistant Store Manager is to be the right-hand leader to the Store Manager - through them, anything is possible! Together they are responsible for the daily operations, success, customer service and team engagement of the store. Similar to the Store Manager, the Assistant Store Manager individually coaches, develops and inspires the team so...