Administrative Specialist Iii

2 weeks ago

Gaithersburg, United States Montgomery County Government Full time

**ABOUT THE **MONTGOMERY COUNTY DEPARTMENT OF TRANSPORTATION (MCDOT)**:
MCDOT’s mission is to move people and connect places with seamless, equitable transportation options that are safe, environmentally responsible, and support economic growth and vibrancy in Montgomery County. MCDOT supports its residents, commuters and visitors with transit options and infrastructure that provides seamless transportation services to the public.

**ABOUT THE JOB**:
MCDOT seeks an **Administrative Specialist III** for its **Division Of Traffic Engineering And Operations** and **Division Of Parking Management**. The Department of Transportation (MCDOT) plans and implements activities which prevent and correct problems that contribute to the physical decline of county right-of-way infrastructure; ensures fair and equitable services to residents and traveling public throughout the County; and maintains existing infrastructure to ensure a safe transportation network.

This demanding position will provide confidential personnel management and support for the Division of Traffic Engineering and Operations (DTEO) and the Division of Parking Management (DPM) and liaison with the Office of Human Resources in order to administer personnel matters including recruitment, employee development, classification studies, grievances, position creations, promotions, disciplinary actions, Reductions In Force, reorganization and other HR matters as needed.

**WHAT YOU'LL BE DOING**:
Duties include, but are not limited to:

- Performing all aspects of personnel management for two Divisions in MCDOT to include all aspect of hirings, resignations, work plans, performance reviews, training management, CDL program management, and adverse actions
- Maintaining and managing the Divisions’ personnel files
- Handling all facets of hiring and placement of new staff
- Entering personnel transactions in Oracle HR system
- Assuring all staff take mandatory training and all performance plans and evaluations are done on time.
- Overseeing Occupational Maintenance Reviews and Requests for Reclassifications
- Preparing monthly and quarterly reports for the Division Chief and will assist the Division Chief and Section Chiefs with Special projects.
- Handling EEO and other sensitive issues
- Administering Workers Comp claims
- Managing adverse actions (including assisting in investigations, preparing Statement of Charges (SOCs) and Notice of Disciplinary Actions (NODAs).
- Managing the Divisions’ Commercial Driver’s License program
- Processing employee awards
- Providing advice, information and counsel to managers on personnel matters.

**WHO WE ARE SEEKING**:
**ADDITIONAL INFORMATION**:
This position **requires** the ability to attend meetings or perform work at locations outside the office which occasional occurs on weeknights and weekends.

To ensure a positive workplace and to comply with federal, state and County laws, the incumbent is responsible for completing mandatory trainings within the first three to six months or within the specified timeframe.

For information about Montgomery County Government’s comprehensive benefits package, please visit the **MCG Total Rewards **webpage and check out our competitive benefits

**Additional Employment Information**- _
- _
- Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on _Hiring Preference_._
- _
- _
- If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume._

**Minimum Qualifications**

**Education**: Graduation from an accredited college or university with a Bachelor's degree.

**Experience**: Three (3) years of professional administrative experience in personnel administration.

**Substitutions**:

- EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
- EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.

**Preferred Criteria**

Preference for interviews will be given to applicants with experience in the following. **Please address this information in a separate section of the resume.**
- Experience communicating with all levels of employees, supervisors and managers, verbally and in writing.
- Experience planning and coordinating personnel activities for a large organization, evaluating the effectiveness of personnel functions, and instituting procedural changes as required.
- Experience handling adverse/disciplinary actions.
- Experience with spreadsheets (Excel) for the purposes of providing management reports.
- If selected for consideration for this position, you may be required to provide evidence that you possess the knowled

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