Office Specialist Ii

3 weeks ago

DeLand, United States Volusia County, FL Full time

**Major Functions**:
**Illustrative Duties**:

- (NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)
- Performs highly specialized assignments which may require use of discretion to determine appropriate response or methods.
- Provides staff support to a supervisor as necessary.
- May perform tasks delegated by supervisor, which may require discretion and judgement.
- May be responsible for researching and pulling records and information to assist the supervisor.
- May be responsible for operating and maintaining a computer program which may require advanced skills and knowledge in programming/formatting, data retrieval, etc.
- Images documents using small and large-format scanners.
- Completes technical tasks related to Building permits and processes.
- May perform a variety of clerical and secretarial duties including typing, mail distribution; completing standard County forms, reviewing documents for completeness and accuracy; maintaining files (project, program;) etc.
- Composes routine replies to correspondence in accordance with department and county procedures.
- May be assigned to other county locations based upon operational needs.
- Attends work on a regular and consistent basis.
- Must adhere to Federal, State, County and Local ordinances.
- Responds to emergency situations.
- Performs other duties as assigned.

**Minimum Requirements**:
Graduation from high school or possession of a GED **and **four (4) years of progressively responsible secretarial/administrative assistant or equivalent experience. Two (2) years of post-high school education can be substituted for two (2) years of the required experience. May be required to demonstrate keyboarding skills. Note Depending on assignment, may be required to possess and maintain a Florida driver’s license.

**Knowledge, Skills & Abilities**:

- Knowledge of general permit processing and procedures.
- Knowledge of County offices and functions.
- Knowledge of the building process and division programs.
- Knowledge of modern office practices and procedures.
- Knowledge of business English, spelling, punctuation, and commercial arithmetic.
- Able to prepare routine documents and compose business letters and memoranda.
- Able to receive the public with considerable poise, tact, patience and courtesy.
- Ability to carry out complex oral and written instructions.
- Ability to exercise judgement and discretion in the execution of duties.
- Able to establish and maintain harmonious working relationships with other employees and the general public.
- Able to work independently without direct supervision.
- Skilled in the use of carious office equipment (e.g., telephones, personal computers, printers, scanners, plotters, and point of sale machines)
- Knowledge of post disaster recovery support as needed.
- Able to work under stressful conditions.
- Able to interact effectively with others.
- Must be able to relocate to other county locations based upon operational needs.

**ADA REQUIREMENTS**:
**Physical Demands**: Sedentary work. Finger dexterity. Speaking.

**Environmental Demands**: Inside work.

**Mental Demands**: Ability to read and comprehend instructions. Ability to communicate effectively. Ability to construct compound, complex sentences and paragraphs. Ability to perform basic mathematical computations (addition, subtraction, multiplication, division.) Ability to analyze data and develop a conclusion.

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