Facility Administrative Assistant

3 weeks ago

Savannah, United States Nestlé Health Science Full time

Facility Administrative Assistant (Savannah, GA)
- At Nestlé Health Science, we believe that nutrition, science, and wellness must merge, not collide. Here, we embrace the intrinsic connections of these three pillars, harnessing their collective strength to empower healthier lives. Our broad product portfolio includes renowned brands like Garden of Life®, Nature's Bounty®, Vital Proteins®, Orgain®, Nuun®, BOOST®, Carnation Breakfast Essentials®, Peptamen®, Compleat Organic Blends®, and more. We also have extensive pharmaceutical expertise, offering innovative medicines that aim to prevent, manage, and treat gastrointestinal and metabolic-related diseases.- At Nestlé Health Science, we bring our best for better lives. Our people are challenged to bring fresh, diverse views and make bold moves to empower healthier lives through nutrition. We know brilliant ideas can come from anyone, anywhere. Here we embrace the entrepreneurial spirit and collaborate with teams that champion focused and forward thinking. We are committed to fostering professional growth and celebrating the achievements of our people along the way. We offer dynamic career paths, robust development, opportunities to learn from talented colleagues around the globe, and benefits that support physical, financial, and emotional wellbeing.- Join us to innovate for impact and reimagine the future of health and nutrition for patients and consumers.The Facility Administrative Assistant will perform all administrative assistant duties, acting as primary contact for visitors and service providers to Nestle Health Science’s Manufacturing Facility loctaed in Savannah, Georgia. This role will provides administrative support to the Factory Manager and other members of the Factory Leadership team as needed. This role will also act as travel liaison for employees when needed. This position works onsite Monday to Friday (8:00 or 8:30 am to 5:00 pm EST).**Responsibilities**:

- Organization and Support to Managers_
- Provide administrative support to the Factory Manager and other members of the Factoru Leadership team as required.
- Receive calls, take messages, and route correspondence. Sort and distribute all incoming mail.
- Make travel arrangements and manage travel itinerary. Business Travel Account card holder for p-card.
- Assist with expense reports as well as aid with those who have traveled and need assistance.
- Handle special events such as safety days, retirements, farewell, employee meals, milestones, Christmas gifts and assist with special gifts that employees may receive.
- Provide employees seeking help with assistance on whom they should speak with and set up time for them to get the assistance they are searching for.
- Order all restock office supplies and lunchroom supplies on a weekly basis.
- First line of contact by security, phones on roll over when they are unavailable.
- Support Visitors to Manufacturing Site_
- In conjunction with the on-site Security & Safety, act as the primary contact for service providers and visitors who come into the Savannah facility.
- Order and assist in the setup of meals, setting up meetings, managing multiple calendars and coordination of all onsite and off-site events.
- Assist with setting up for tours and maintain all tour supplies as well as assisting with presentations.
- Provide guests with WIFI access and enter visitors into the visitor itinerary.
- Handle all donation requests.
- Factory Communications and Calendars_
- Owner of the factory communications through calendars, updating team of upcoming events and tracking of PTO for the Leadership team.
- Assist in a monthly newsletter.
- Prepare weekly recognition updates for factory. Maintain birthday, recognition & special event communication.
- Manage conference room schedules, bulletin boards, monitors and plantwide communications.
- Support the Safety, Health and Environmental (SHE) Department_
- Make files for all WC and maintain all reports.
- Manage the Safety Glasses and Safety Shoes programs.
- Support Annual SHE Compliance activities including scheduling and performing all audiogram testing yearly and for all new hires.
- Assist with documentation filings.
- SHE Department Scheduling including Conference Rooms and Communication.
- Ordering SHE Department Supplies.
- Work with employees for SHE requests (custom ear plugs, insoles for shoes, glasses issues, ergo concerns).
- Assist with all safety events.
- Provide any additional support requested of the SHE Department as needed.
- Support of Purchasing and Finance Departments_
- Enter reports for Finance for several departments.
- Manage three AMEX p-cards including ensuring appropriate use of the cards, monthly reconciliations and reclasses as necessary.
- Ordering/management of supplies for office and cafeteria.
- Main point of contact for Ave. C and the Nespresso coffee machines.
- Reconcile monthly uniform invoices.
- Support of Human Resources Department_
- Order all new it

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