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Accounting Clerk

3 months ago

Philadelphia, United States The School District Of Philadelphia Full time

**Accounting Clerk (Office Of Child Accounting)** **-** **(**50021547**)**

**Description**

**Title**:Accounting Clerk

**Department**: Accounting Services

**Reports To**:Administrative Superior

For forward-thinking administrators and educators, opportunities abound in the School District of Philadelphia. The School District of Philadelphia is committed to transforming the education opportunities it offers the city’s more than 203,000 school-aged children. The District seeks leaders who have a passion for working with schools, principals and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?

**Job Summary**:
Processes and reviews invoices for payment in the School District’s accounts payable unit of the central Accounting Services Division. Processes and verifies functions necessary to insure accurate vendor payments. Pots financial data via a personal computer. Communicates with vendors, school-based personnel and administrative office personnel regarding the payment process.

**Essential Functions**:

- Verifies invoices for payment by comparing them to contracts, purchase orders or other payment authorization sources; insures that quantity, price and applicable discounts are accurate.
- Researches all billing and payment problems; communicates with school-based and administrative office personnel as well as vendors to resolve discrepancies.
- Posts data from invoices, receiving reports, and payment authorizations to the mainframe computer; posts encumbrance transactions.
- Maintains a record of paid invoices; performs a daily reconciliation of processed work.
- Evaluates invoices for applicable discounts and taxes; reviews petty cash and travel expenditures for conformance with District policies and procedures.
- Maintains a vendor file database.

**Qualifications**

**Minimum Requirements**:

- High school diploma or equivalent.

**Knowledge, Skills and Abilities**:
**Demonstrated knowledge of**:

- basic accounts payable practices and procedures as they pertain to an automated accounting environment.
- terminology applicable to the accounts payable industry.
- basic accounting and bookkeeping principles and practices.

**Demonstrated ability to**:

- make accurate mathematical computations.
- operate a personal computer.
- utilize financial spreadsheet software.
- follow oral and written instructions accurately.
- maintain records of work performed.
- establish and maintain effective working relationships.

**Disclaimer**:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

**Nondiscrimination**:
The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

**Primary Location**: Office Of Child Accounting (9KQ0)

**Job**: Central Administration

**Organization**: The School District of Philadelphia

Regular

**Employee Status**: Entry Level

**Job Posting**: May 16, 2024, 7:44:17 PM

**Union Affiliation**: Philadelphia Federation of Teachers (PFT)

**Unposting Date**: Jun 15, 2024, 10:59:00 PM