Administrative Assistant
4 weeks ago
**Duties and Responsibilities (Primary)**:
- Answer phones and greet visitors
- Schedule appointments/meetings and maintain NBA staff, Board and Committee calendars
- Prepare and distribute mail
- Write and edit communications
- Create and maintain effective filing systems, both electronic and physical
- Take notes and prepare minutes of NBA staff, Board and committee meetings, both in-person and virtual
- Perform basic bookkeeping functions (receipt/expense logging, invoicing, etc.)
- Attend and represent NBA at events and/or meetings as required or assigned
**Duties and Responsibilities (Secondary)**:
- Maintain and moderate NBA Member social media groups
- Ensure accurate and up-to-date member content on NBA website
- Liaise with relevant partner organizations and members
- Build rapport with all Northalsted businesses (member and non-member)
- Coordinate and communicate with members, contractors, and secondary employees (independent contractors)
- Assist the Executive Director in preparation of regular deliverables, including budgets, performance monitoring, qualitative/quantitative reporting, and other required documents and deadlines
**Required or Recommended Skills**:
- Proficient in use of Google work tools and/or Microsoft Office tools
- Proficient in scheduling/organizing processes and tools
- Proficient in e-newsletter tools (ex: MailChimp)
- Professional and timely communication to a variety of persons, partners and vendors.
- Capacity to create/edit website pages and social media posts is preferred
- Excellent attention to detail and ability to meet deadlines
- Proficiency in workplace administration, efficiency and organization
**Physical Requirements of the Position Include**:
- Sit for prolonged periods
- Use a desktop computer for prolonged periods
- Talk and hear, both in person and by telephone
- Regularly ascend or descend stairs
- Periodically stoop, kneel, bend, crouch and lift up to 25 pounds
- Periodically traverse multiple blocks/distances in the business district
The Northalsted Business Alliance provides equal employment opportunities and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other characteristic protected by federal, state or local laws.
**Job Type**: Part-time
Pay: $22.00 - $25.00 per hour
Expected hours: 20 - 25 per week
**Benefits**:
- Paid time off
Schedule:
- 8 hour shift
- Weekends as needed
Ability to Relocate:
- Chicago, IL 60613: Relocate before starting work (required)
Work Location: In person
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