Executive Assistant, Ministry Development
3 weeks ago
**EXECUTIVE ASSISTANT, MINISTRY DEVELOPMENT - LOS ANGELES, CA - FOR CHILDREN'S HUNGER FUND, A FAITH-BASED NON-PROFIT**
**JOIN THE TEAM - ORGANIZATION OVERVIEW**:
At Children’s Hunger Fund, we are a team of like-minded individuals committed to delivering hope to suffering children, answering God’s call to serve Him together in this way—equipping local churches for gospel-centered mercy ministry. We invite you to explore whether there might be a place for you on our team. CHF was founded in 1991 by Dave and Lynn Phillips who decided to establish a ministry that worked to alleviate the physical and spiritual suffering of children as well as support and empower local churches to minister to the poor. CHF now serves in over 30 countries. Mercy Network church partners continue to expand their reach into new communities, and more families are hearing the hope of the gospel through gospel-centered, relational mercy ministry. CHF has office locations in Los Angeles, California, and Dallas & San Antonio, Texas.
**POSITION OVERVIEW**:
**The Executive Assistant** provides strategic and tactical assistance to the Executive Director, Ministry Development (MD) in support of the effective and efficient accomplishment of the Executive's responsibilities and goals. Serves as a direct representative for the Executive where needed. Exercises biblically-based, sound judgment in a variety of situations. Handles visitors and callers with care and respect, ensuring an excellent representation of the Executive, Executive Team, the department, and organization overall. Serves as point of contact for International MD group at the headquarters office.
**Reports To**:Executive Director, Ministry Development
**Relates Closely With**: International and domestic Ministry Development, Administrative Team.
**Essential Duties & Responsibilities**:
- Maintain strong organizational knowledge of CHF as a whole, and specifically for department activities, responsibilities, and interaction with the rest of the organization in order to effectively provide information and be a proactive resource to Executive, whether during individual meetings or as the occasion requires.
- Execute projects and assignments as delegated or requested by Executive; ensure timeliness and accuracy.
- Serve as primary contact point in the Executive's absence and as otherwise requested by Executive, serve as informational resource for MD to department members as well as others inside/outside the organization.
- Maintain Executive's calendar (schedule and manage appointments, ensure accurate and timely communication of any changes), schedule and set-up meetings (including preparing video/web conferencing, PowerPoint, handouts); record and distribute meeting minutes, follow up on action items on behalf of Executive.
- Make and/or ensure timely travel arrangements for the Executive (and department members as may be needed) including but not limited to: itineraries, boarding passes, transfers; proactively monitor details to ensure accuracy and timeliness (e.g., booking in advance for best fares, etc.); process Executive's expense reports.
- Create and maintain various reports ensuring timeliness and accuracy; recommend new reports to assist Executive in effectively managing areas of responsibility.
- Provide departmental support for International MD staff, including but not limited to: office supply orders, travel arrangements, business card orders, prayer requests, credit card reconciliation management for the team, communicating process and procedures.
- Lead by example in facilitating strong, effective cross-departmental communications and teamwork; participate in Administration Team meetings, provide suggestions that facilitate teamwork, effectiveness, efficiency, and further the mission of CHF.
- Participate in wide range of organizational meetings and events, including but not limited to: Staff, Department, and Board Meetings.
**Equipment**:
- Standard Office Equipment (e.g., telephone, computer workstation, printer, copier, scanner, calculator)
**Work Environment**:
- Primarily office; Occasionally warehouse, public venues
**Physical Demands**:
- Constantly operate a computer and other office machinery, such as a copy machine and printer
- Move around inside the office frequently to attend meetings, access file cabinets and utilize office machinery
- Remain seated or standing/walking for long periods of time due to project deadlines (e.g., computer use for 2-4 hours) and/or participation in organizational events (e.g., event activities up to 10-12 hours in a day) which includes a mixture of lifting, carrying, bending, stooping, reaching (event set-up/tear-down, and execution of responsibilities during the event)
- Occasionally lift up to 35 lbs (e.g., moving/carrying file boxes or event equipment/supplies)
**Minimum Qualifications (Knowledge, Skills, Abilities)**:
- Confesses Jesus Christ as Savior and Lord; active member of a gospel-centered, Chris
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