Executive Assistant

2 weeks ago

Los Angeles, United States St. Vincent Meals on Wheels Full time

**Purpose**: The mission of St. Vincent Meals on Wheels (SVMOW) is to prepare and deliver nutritious meals to homebound seniors and other vulnerable residents across Los Angeles regardless of age, illness, disability, race, religion, or ability to pay. The program operates Monday-Friday and Holidays. SVMOW adheres to the following Vincentian core values: Respect, Compassionate Service, Simplicity, Advocacy for the Poor, and Inventiveness to Infinity. The Executive Assistant will play an integral role in the support and execution of the day-to-day functions for the CEO. The position supports the CEO/Executive Director in maintaining smooth operations of the two ministries (SVMOW and Hotel Dieu) and requires a forward thinking, pro-active approach. The position requires attention to detail, professional communications, good relationships with both internal and external stakeholders and being an exemplary role model of the values that guide our work efforts.

**Core responsibilities for the position include, but are not limited to, the following**:

- Contribute to SVMOW’s success by providing administrative support of a highly complex and responsible nature to the CEO.
- Ensure that daily and ongoing executive and administrative support is accomplished in a way that supports SVMOW’s mission, values, and organizational goals.
- Provides key support to the CEO/Executive Director with regards to the coordination of all Board of Directors meetings (for both SVMOW and Hotel Dieu) inclusive of:

- scheduling of meetings
- maintenance of the Board Rosters
- drafting the Board meetings agendas
- communications with Board members the taking of minutes in all board meetings obtaining signatures on minutes and resolutions as needed drafting necessary board resolutions
- coordinating the submissions of all required documentation to Ministry Services of the Daughters of Charity
- Organizes and maintains the corporate documentation inclusive of
- Maintaining the onsite legally required corporate records.
- Tracking and ensuring the timely submission of all required permits, licenses, tax documents and other required legal compliance documents to ensure no lapse in permitting, etc.
- Manage the CEO’s workflow and priorities by knowing their real priorities, managing their schedules, anticipating next steps, and keep them focused on the most important projects.
- Take the lead in coordinating ad hoc task groups/work as assigned by the CEO
- Gathers data from various supervisors and completes for submission a quarterly report for CEO/Executive Director with both outputs (numbers served through various program components) and outcomes (impact of the services provided)
- Ensures that program data and reports are maintained in shared drives accessible to those who need to refer to them (example: client demographics, statistics on meals served, current price lists for catering for centers, etc.)
- Ensures fresh content for communications about the organization through attention to potential stories of impact that arise during day-to-day work.
- Creates and maintains a list of possible topics, newsletter ideas for the organization’s website with information gathered from meetings and follows up with relevant staff to ensure that the stories are written, edited, and proofed for posting on the website, social networks, and other relevant venues.
- Be the point of contact for internal and external stakeholders on matters pertaining to the schedules, meeting commitments and communications for the CEO.
- Schedule meetings, arrange appointments and manage the CEO’s calendar.
- Research, prioritize and follow-up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
- Arrange corporate travel, meetings and offsites by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations.
- Effectively manage the CEO’s documentation by coordinating, streamlining, and maintaining their records and files

Pet Food Program Coordinator
- Decides when to add new seniors to pet food program for their pets as program is financially able to support expansion.
- Ensures tracking of recipients from Serve tracker.
- Communication with clients of their pets needs and schedules
- Prepare food for delivery, labeling for certain routes and packaging pet food.
- Biweekly inventory restocking and organizing the pet food shed.
- Loading and unloading pet food containers on the vehicles
- Generating biweekly and quarterly reports for schedules, inventory
- Explores alternative services for grooming pet care, medications, etc. and expands the program as fiscally possible.
- Updating client pet information

Purchasing
- Weekly purchase order of supplies and equipment.
- Research vendors to get the best price.
- Track and distribute orders.
- Monthly Inventory of current supplies.

**Education and/or Work Experience Requirements**:
Sufficient verbal communicati

  • Executive Assistant

    2 months ago

    Los Angeles, United States Regal Executive Search Full time

    Executive Assistant   Exciting opportunity to be an Executive Assistant - Senior Executive Assistant to a founding member of a Law Firm specializing in entertainment law.   The Law Firm is well known and established in the area and the successful candidate will be both a professional and administrative assistant.   Duties:   Calendar management -...

  • Executive Assistant

    3 weeks ago

    Los Angeles, United States Regal Executive Search Full time

    Executive Assistant   Exciting opportunity to be an Executive Assistant - Senior Executive Assistant to a founding member of a Law Firm specializing in entertainment law.   The Law Firm is well known and established in the area and the successful candidate will be both a professional and administrative assistant.   Duties:   Calendar management -...

  • Executive Assistant

    2 months ago

    Los Angeles, United States Regal Executive Search, LLC Full time

    Calendar management - setting calls/meetings/lunches/drinks/dinners Rolling calls and keeping a diligent, organized phone sheet, as well as updating contacts as needed Taking notes on calls to memorialize proposals, counter proposals, deal terms, off Executive Assistant, Assistant, Executive, Staffing, Business Services

  • Executive Assistant

    2 weeks ago

    Los Angeles, United States VT Seva Full time

    Job DescriptionJob DescriptionOverview:The Executive Assistant plays a crucial role in providing high-level administrative support to executives and senior management. This position involves managing schedules, coordinating meetings, handling correspondence, and serving as the primary point of contact for internal and external stakeholders. The Executive...

  • Executive Assistant

    6 days ago

    Los Angeles, United States Scientific Fitness Full time

    **Role Description** This is a full-time on-site role for an Executive Assistant at Dr. Jena's House of Pain. The Executive Assistant will be responsible for providing executive support, managing expense reports, and providing administrative assistance. Excellent communication skills and attention to detail are essential for success in this...

  • Project Executive

    2 weeks ago

    Los Angeles, United States C.SEC | An Executive Search Firm Full time

    **ABOUT THE FIRM**: My client is a well-known and entirely employee-owned California based commercial general contractor currently listed on California's top ENR ranking commercial contractors list as well as a top ranking U.S. ENR commercial contractor. The firm holds a very high reputation within the state of California and reflects a large presence within...

  • Executive Assistant

    3 weeks ago

    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    1 month ago

    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    1 month ago

    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    3 weeks ago

    Los Angeles, United States Russell Tobin Full time

    Russell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...

  • Executive Assistant

    2 weeks ago

    Los Angeles, United States Los Angeles Homeless Services Authority Full time

    The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a...

  • Executive Assistant

    4 weeks ago

    Los Angeles, United States Clutch Group, Inc. Full time

    **Role/Title: Executive Assistant to CEO/Co-Founder** **Salary: up to 115k** **Location: Los Angeles, CA** **_Remote with weekly local meetings/Hybrid _** Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow. We care, we're honest, and we hustle—that's what makes...

  • Executive Assistant

    3 weeks ago

    Los Angeles, United States Kheir Clinic Full time

    **Summary** The Executive Assistant is responsible for all matters pertaining to Kheir’s C- Level Executive Leadership, which includes the CEO, CFO, COO and CAO. The assistant will be responsible for managing the C- Level Executive Leadership’s calendar and correspondence; communication with staff, Managers, and the Board; upholding relationships with...

  • Executive Assistant

    1 day ago

    Los Angeles, United States Elite Placement Group, Inc. Full time

    ***ONLY LOCAL CANDIDATES WILL BE CONSIDERED**Growing Private Equity firm in West LA is seeking a highly skilled and proactive individual to join their C-Suite team as an Executive Assistant to a Partner. In this role, you will provide crucial administrative and heavy travel support, ensuring smooth operations and facilitating their focus on strategic...

  • Executive Assistant

    4 days ago

    Los Angeles, United States Elite Placement Group, Inc. Full time

    ***ONLY LOCAL CANDIDATES WILL BE CONSIDERED**Growing Private Equity firm in West LA is seeking a highly skilled and proactive individual to join their C-Suite team as an Executive Assistant to a Partner. In this role, you will provide crucial administrative and heavy travel support, ensuring smooth operations and facilitating their focus on strategic...

  • Executive Assistant

    2 days ago

    Los Angeles, United States Matrix Solutions Full time

    Treston Security Services - We are seeking a highly motivated and experienced Executive Assistant to join our team. The Executive Assistant will be responsible for providing high-level administrative support to the executive team, including scheduling meetings, managing calendars, handling confidential information, and preparing...

  • Executive Assistant

    2 months ago

    Los Angeles, United States FOOD CASTLE, INC. Full time

    Company DescriptionOur company has multiple verticals in which it operates actively in. Primary activity in Food/beverage and Media Entertainment industries.Role DescriptionThis is a full-time on-site and remote role for an Executive Assistant at Levy Ventures in Los Angeles, CA. The Executive Assistant will be responsible for providing administrative to the...

  • Executive Assistant

    6 days ago

    Los Angeles, United States Rios Inc Full time

    Description: RIOS is an international design collective. We are actively in pursuit of wonder within the design of the built environment. We believe design is an act of optimism through which invention and ideas change the world. We practice interconnected design across architecture, placemaking, and landscape architecture to define design as a...

  • Executive Assistant

    7 days ago

    Los Angeles, United States PRISM Full time

    Company DescriptionPRISM is a provider of operational due diligence services for alternative investment funds since 2009. With a strong emphasis on quality and independence, PRISM assesses operational risk in private funds and delivers institutional quality due diligence to its clients. PRISM has served a diverse range of financial institutions including...

  • Executive Assistant

    5 days ago

    Los Angeles, United States JRK Property Holdings Full time

    JRK seeks an organized and detail-oriented Executive Assistant to provide high-level administrative support to a senior executive. This position is based in our West Los Angeles office. **Duties/Responsibilities** - Provides high-level administrative support and assistance to a senior executive or other assigned leadership staff - Performs clerical and...