Administrative Coordinator
3 weeks ago
**Join Our Team at Block Institute**
Established in 1962, Block Institute is a Brooklyn-based non-profit organization dedicated to supporting children and adults with Intellectual and Developmental Disabilities. Committed to our mission-driven approach, we believe in building meaningful relationships, embracing challenges as opportunities, and inspiring and being inspired every day.
**Position: Administrative Coordinator**
Block Institute is seeking an organized and efficient Administrative Coordinator to join our Adult Services Programs and Support Departments team. As the Administrative Coordinator, you'll play a critical role in ensuring the smooth operation of our programs through high-level administrative support. This position is ideal for someone with a strong background in administration and project management, who enjoys problem-solving and creating efficiencies in operational processes.
**Essential Job Duties and Responsibilities**:
- Provide technical support and training in the use of Paycom and Therap across multiple departments.
- Assist in project management related to the implementation of policy and procedure, training/onboarding, and electronic systems.
- Conduct analysis of systems and statistical data to identify trends and develop efficiencies.
- Compile business intelligence to provide regular reports on trends to Program Directors.
- Conduct and submit completed investigations in compliance with Agency and external policies.
- Attend department meetings to gather information and assist in the development of Agency practices.
- Facilitate New Employee Orientation and Agency Training sessions.
- Track and monitor Policy and Procedures to ensure compliance.
- Assist in the development of training curriculums.
- Manage tools for reporting, tracking, and other systems used by Adult Services Programs.
- Schedule appointments and relay general business information to callers.
- Draft routine reports, memos, and responses to correspondence.
- Ensure appropriate interactions with coworkers and program participants, adhering to regulatory agency regulations and Block Institute policies.
- Maintain excellent attendance and punctuality, ensuring work responsibilities are covered during absences.
**Qualifications**:
- Associate's Degree preferred.
- Minimum of 3 years of experience in an administrative role.
- Computer proficiency in Microsoft Word, Outlook, and Excel.
- Strong organizational and communication skills.
- Ability to follow verbal and written instructions.
**Benefits**:
- Medical and dental insurance.
- Paid time off - vacation and sick leave.
- Life insurance.
- 403(b) retirement account.
- Commuter benefits plan.
- Voluntary benefits such as critical care, disability, and additional life insurance.
If you're ready to join a dynamic team and play a vital role in supporting our programs and departments, we encourage you to apply. Your contributions will help ensure the success of our Adult Services Programs at Block Institute.
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