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Executive Assistant

3 months ago

Newport Beach, United States The Firm Exp. Full time

Join The Firm Exp. as our new Executive Assistant to our CEO. We're seeking an energetic individual who excels in relationship management, has a keen eye for detail, and possesses marketing savvy to foster and expand our partnerships.

**Executive Assistant Responsibilities**
- Coordinate the CEO's calendar efficiently, ensuring all appointments and meetings are scheduled effectively.
- Prepare comprehensive reports using Excel and PDF formats, providing valuable insights for decision-making.
- Develop compelling PowerPoint presentations to support various business initiatives and meetings.
- Handle invoicing tasks, including compilation, data entry, and invoice uploading.
- Monitor and report on key performance indicators (KPIs) to track the company's progress.
- Serve as the primary point of contact for incoming calls, providing professional and courteous assistance.
- Arrange and coordinate meetings for the CEO, including logistics and scheduling.
- Assist in booking travel arrangements, ensuring smooth and efficient travel plans.
- Provide support to other executives as needed, assisting with various administrative tasks.
- Contribute to special projects and initiatives as directed by senior management.

**Partnership Development Coordinator Responsibilities**
- Identify and reach out to businesses with potential partnership opportunities, including law firms, medical offices, insurance agencies, real estate firms, and more.
- Engage in ongoing marketing efforts to enhance revenue streams and expand our clientele base.
- Cultivate and nurture relationships with prospective and existing partners, fostering long-term collaborations.
- Explore additional avenues for partnership development and revenue growth.
- Attend networking events, conferences, and industry gatherings to promote our services and forge new connections.
- Continuously assess market trends and competitor activities to identify new opportunities for growth.

**Compensation**:

- $17-$19 per hour, commensurate with experience.
- Opportunities for performance-based bonuses.

If you're ready to join a dynamic team and play a crucial role in our company's growth and success, we want to hear from you Please submit your resume and cover letter detailing your relevant experience and why you're the perfect fit for this position. We look forward to welcoming you to The Firm Exp. family

**Requirements**:
**Qualifications**:

- Upbeat personality with excellent relationship management skills.
- Strong attention to detail and ability to manage multiple tasks simultaneously.
- Proficiency in Microsoft Office suite (Excel, PowerPoint, Word).
- Previous experience in administrative support or partnership development preferred but not required.
- Excellent communication and interpersonal skills.
- Ability to thrive in a fast-paced, dynamic environment.