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Office/clerical Work

5 months ago

Yuma, United States Osman Engineering PLLC Full time

As a Front Desk at Osman Engineering PLLC, you will be the first point of contact for clients, visitors, and employees, providing exceptional customer service and administrative support. You will play a crucial role in ensuring the smooth operation of our office and contributing to a positive and professional atmosphere.

**Key Responsibilities**:

- **Greeting and Welcoming Visitors**:

- Warmly greet all visitors, clients, and employees as they arrive at the office.
- Direct visitors to the appropriate person and ensure their needs are met promptly.
- **Answering and Directing Phone Calls**:

- Manage incoming phone calls in a courteous and professional manner.
- Direct calls to the appropriate person or department and take messages as needed.
- **Scheduling Appointments and Meetings**:

- Coordinate and schedule appointments, meetings, and conference room bookings.
- Communicate scheduling details to relevant parties and ensure all arrangements are in place.
- **Booking Services**:

- Assist clients in booking engineering services and consultations.
- Coordinate with engineering teams to schedule appointments and site visits according to client needs.
- **Administrative Support**:

- Provide general administrative support, including photocopying, faxing, and filing.
- Assist with the preparation of documents, reports, and presentations as needed.
- **Managing Mail and Deliveries**:

- Sort and distribute incoming mail and packages to the appropriate recipients.
- Prepare outgoing mail and packages for pickup or delivery.
- **Maintaining Reception Area**:

- Ensure the reception area is clean, organized, and presentable at all times.
- Monitor and replenish office supplies as needed.
- **Assisting with Special Projects**:

- Assist with special projects and tasks as assigned by management or other departments.
- Collaborate with team members to ensure project deadlines are met.

**Job Types**: Full-time, Part-time

Pay: $14.84 - $17.29 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)

Work Location: In person