Administrative Assistant/reception

2 weeks ago

Ridgewood, United States Bethlehem Lutheran Church Full time

**Bethlehem Lutheran Church Administrative Assistant**
- **Our Mission: “Connecting the Disconnected to a Christ centered life”**_

**Position title**: Church Administrative Assistant

**Status**: Full Time

**General responsibilities**:
To serve the church by providing administrative services to the Pastor and staff.

**Essential Duties and Responsibilities**:
1. Welcomes all people as they enter the building and direct them when appropriate.

2. Support Pastor and staff with clerical tasks.

3. Receives and screens incoming calls, takes messages, and returns calls if asked by Pastor.

4. Sorts all incoming mail.

5. Coordinates with trustees when necessary.

6. Updates the official acts: birth, baptism, confirmation, marriage, death records.

7. Responsible for church’s Planning Center entry and data base (People, Groups, Registrations).

8. Maintains master calendar of events for the church (Planning Center Calendar).

9. Coordinate Planning Center Services with music director, communications director and Senior Pastor.

10. Print and send weekly Sunday readings to readers.

11. Transfer Planning Center Services Info to prepare service slides in ProPresenter.

13. Maintains suggested donations lists for building usage (located in the office), services of pastor, organist, and video team.

14. Responsible for ordering flowers for Christmas (poinsettias) and Easter (lilies).

15. Order office supplies, communion and baptism supplies as needed.

16. Handles all outgoing mailings for church.

17. Coordinates with staff to prepare spreadsheet of credit card receipts.

18. Reviews paper invoices and scans to upload to JotForm. Coordinate with staff to check authenticity.

19. Works with the appropriate committee officers and leaders to carry out the ministry of the church.

**Ancillary Duties**:
1. Performs tasks, which are supportive in nature to the essential functions of the job, but which may be altered or redesigned depending upon individual circumstances.

2. Attends staff meetings on a weekly basis.

**Organizational Framework**:
Reports directly to Senior Pastor.

**Nature of Working Relationships**:
Direct contact with the Senior Pastor, Director of Christian Education/Outreach, Director of Music Ministry, Director of Communications, Director of Kids Church, Congregation

**Special Knowledge, Skills, and Abilities**:
1. Good communication, interpersonal, and time management skills required.

2. Organizational skills

3. Proficient in MS Office Suite (MS Windows, Word, Excel, PowerPoint, Outlook) and Google Office Suite

4. Familiarity with Church Management Systems (Planning Center)

5. Diplomacy, tact, and the ability to maintain confidentiality.

6. Gospel-centered

7. Like working in a team setting

**Those interested in this position, please send the following**:
1. Cover Letter

2. Resumé

Pay: $19.72 - $23.75 per hour

Expected hours: 35 per week

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off

Schedule:

- Monday to Friday

Ability to Relocate:

- Ridgewood, NJ 07450: Relocate before starting work (required)

Work Location: In person

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