Education Center Administrative

4 weeks ago


Long Island City, United States The Black Car Fund Full time

**Job Summary**

The Black Car Fund is a not-for-profit that provides workers’ compensation insurance, safety education, and related benefits to For-Hire drivers who operate in the state of New York and are affiliated with companies that are The Fund’s Member Bases.

**Principal Duties/Responsibilities**:
**Other duties may include, but are not limited to the following**:

- Answer and direct phone calls
- Check in class attendees and direct them to their classroom
- Plan meetings and take detailed notes
- Assist in the preparation of regularly scheduled reports
- Maintain a filing system
- Update and maintain office/ Center’s policies and procedures as directed
- Maintain supplies and submit requests to the proper BCF personnel in a manner that is appropriate
- Maintain contact lists
- Provide general support to visitors
- Act as the point of contact for internal and external clients/company partners
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers when asked
- Manage training course and benefit material inventory, work with Marketing team as necessary to complete this task
- Ensure that facility matters are stocked and clean (restrooms, kitchen, classrooms, and coffee station), and report issues promptly and accordingly
- Escalate issues, such as IT, facility needs to the proper personnel in a manner that’s appropriate
- A minimum of 2 years prior experience as an Administrative Assistant, Secretary, Front Desk, or Executive Assistant experience

**This position also requires**:

- Proven experience in the field
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers, copiers, and fax machines
- Proficiency in MS Word, MS Excel, and MS PowerPoint, Outlook in particular is a must
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Work weekdays, Monday - Thursday (9am - 4pm) and occasional weekends for special events (rare)
- Ability to speak and translate Spanish is a plus.

**The Black Car Fund offers part-time employees the following**:

- Sick days
- Pre-tax Transit Benefit

The Black Car Fund is an equal opportunity employer.

Military veterans and spouses are encouraged to apply.
- $2500 Signing Bonus

**Job Type**: Part-time

Pay: $30.00 per hour

Expected hours: 28 per week

Schedule:

- Day shift

**Education**:

- High school or equivalent (required)

**Experience**:

- Customer service: 2 years (required)
- Microsoft Excel: 2 years (required)
- Administrative/Executive Assistant or Front Desk: 2 years (required)

Shift availability:

- Day Shift (required)

Ability to Relocate:

- Long Island City, NY 11101: Relocate before starting work (required)

Work Location: In person


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