Sport Programs Coordinator

3 weeks ago

Notre Dame, United States University of Notre Dame Full time

**Sport Programs Coordinator - Club Sport Operations**

**University of Notre Dame**

**Applications will be accepted until 04/29/2024.
The Sport Programs Coordinator - Club Sport Operations provides a welcoming, efficient, and helpful environment for student club participants and University constituents who contact or visit the Office of Recreational Sports (RecSports) regarding club sports operations and finances. The Sport Programs Coordinator - Club Sport Operations must be able to work independently and collaboratively within a multi-faceted Recreational Sports (RecSports) team. This role is responsible for supporting the day-to-day operations of the university's club sports program. This program consists of the indirect support of 50+ competitive teams with over 1,400 student-athletes, and the direct support of their finances, development, and the oversight of 10+ individual clubs.

The Sport Programs Coordinator - Club Sport Operations is a full-time, in-person role reporting directly to the Assistant Director for Sport Programs. This is a 12-month position, with various evening and weekend responsibilities throughout the academic year, as well as some limited evening and weekend responsibilities throughout the summer.

**ESSENTIAL DUTIES & RESPONSIBILITIES**

**Club Sport Financial Support**
- Process purchases, invoices, payments, reimbursements, and other financial transactions for RecSports sport clubs.
- Supervise club sport budgets and spending ranging from $10,000 to $200,000; analyze finances and develop quarterly reports.
- Provide reporting and general financial information on spending as requested, specifically using RecSports recreation management software, Fusion.
- Meet with and provide training for student club officers to help answer questions, facilitate budgeting processes, explain accounting management procedures, and provide necessary resources.
- Assist club officers in developing program budgets and reviewing budget allocations and expenditures monthly.
- Coordinate the requests of and distribute club credit cards (meeting cards) annually.
- Coordinate cash/check deposits with FirstSource Bank and documents through the Financial Toolkit
- Maintain organized and secure financial records, both physical and electronic.

**Club Sport Management and Operations**
- Serve as the primary Activities Liaison and RecSports contact to 10+ sport clubs.
- Provide leadership training and support to student club leadership regarding decision-making, responsibility, organizational dynamics, teamwork, conflict resolution, and creating a positive culture. Working with the Sport Programs team to execute this training and support across all 50+ clubs.
- Coordinate the onboarding of club sport coaches, including the annual contract approval process, background checks, W-9s, payment, and training.
- Generate sport club program reports as requested or required for the RecSports Associate Director, Assistant Directors, and the RecSports Director.
- Educate club sport members in travel procedures and ensure compliance with university policies.
- Coordinate with the University Registrar to determine the eligibility of club participants for competition, in consultation with the RecSports Director.
- Assist in reviewing, auditing, developing, and implementing a comprehensive risk management plan for club sports, including travel policies, weather policies, and other club operations.
- Monitor the use of official university marks in coordination with University Trademark Licensing.
- Interact with the Office of Community Standards as needed regarding sport club conduct and behavior.
- Collaborate with the Student Activities Office to ensure sport clubs are compliant with Student Activities policies and procedures, including documenting and reporting club events in NDCentral.
- Assist in creating and implementing policies for club travel, code of conduct, and special events. Coordinate with healthcare and emergency medical services for sport club home events.

**Additional Responsibilities and Duties**
- Assist with the administration of Intramural Sports business operations when needed.
- Assist in the facilitation and processing of Sport Programs CPR courses and maintenance of certifications.
- Assist in the planning and execution of single-day events and tournaments (i.e., table tennis, pickleball, etc.)
- Assist with the financial transactions of the programming team (i.e., Fitness, Instructional Programs, Sport Programs) when needed.
- This is a 12-month position, with various evening and weekend responsibilities throughout the academic year, as well as some limited evening and weekend responsibilities throughout the summer.
- Other duties as assigned.

**Student Development Team**
- Participate as an integral member of a large, multifaceted Student Development team interacting daily with colleagues in the Gender Relations Center, Multicultural Student Programs and Services, Office of Student Enrichment

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