Administrative Support Coordinator

2 weeks ago

San Bernardino, United States California State University Full time

**Job no**: 540641

**Work type**: Staff

**Location**: San Bernardino - San Bernardino Campus

**Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

**Job Summary**:
This position coordinates entire clerical and administrative support for program activities including but not limited to initiation, execution, coordination, implementation, and evaluation of International Education Programs (IEP) - such as English Language Program (ELP), Study in the USA (SUSA), Academic Pathway Program (APP), and other customized short-term programs. Produce statistical data analysis for student enrollment reports and various other reports.

Duties and responsibilities
- admission to post admission by guiding students and their agents/partners regarding IEP programs, eligibility for various IEP programs, the conditional admission process, and the requirements for admission into an IEP program.
- Verifies students' customer accounts in PeopleSoft and whether health insurance has been paid and whether there are holds on their student accounts. Contacts students if there are outstanding balances, if they have not yet enrolled into health insurance, and if holds need to be removed.
- Collaborate with partnering agents regarding student records in PeopleSoft for tracking and invoices. Coordinates and monitors conditional admissions of students between IEP and International Admissions Office using PeopleSoft notification to streamline the communications of the students who wish to take the English Language Program (ELP) and be admitted to a university degree program.
- Generates a report to campus partners that includes the table of quarterly campus fees, along with the list of enrolled students, to allow students to access the gym, library, and other facilities on campus.
- Handle multiple work unit projects and priorities such as collaborating with IEP colleagues to optimize processes and support the program administrator pre
- and post-student arrival. Coordinate and deliver IEP program orientations and conduct their evaluations.
- Assist with planning upcoming enrollment and late fee dates for the English Language Program, SUSA, and Academic Pathway for CSUSB Web Services to update accordingly.
- Create Course Preparation Forms (CPFs) for IEP program courses, including Special Sessions courses and ensure classes are built in PS. Generate instructor contracts and payroll processing forms for IEP programs.
- Perform complex clerical and administrative work including but limited to serving as the Designated School Official (DSO) for IEP in Student and Exchange Visitor Information System (SEVIS); issue I-20s for IEP students, maintain SEVIS immigration records, process transfers, travel signatures, and change of status. Implement new internal and inter-departmental processes such as SEVIS Transfer Tracking and IEP Online Student Requests.
- Serve as the main contact and coordinator for IEP housing and on-campus housing. Assess and arrange accommodations for various client groups.
- Other classification related duties as assigned

**Minimum Qualifications**:

- High School diploma or its equivalent
- Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

**Required Qualifications**:

- Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
- Thorough mastery of English grammar, punctuation, and spelling.
- Expertise in using office software packages, technology, and systems.
- Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
- Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
- Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
- Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
- Ability to effectively write and present own reports.
- Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
- Ability to use negotiation and persuasion skills to achieve results and expedite projects.

**Preferred Qualifications**:

- Bachelor’s or Master’s degree is preferred.
- Expertise in Excel and basic enrollment data analysis are preferred.
- PeopleSoft Experience.
- Work experience as a Designated School Official (DSO) is preferred.
- Ability to work professionally, collaboratively, and collegially with a diverse group of people, clients, students, and co-workers.
- Working knowledge of budget policies and procedures and ability to perform business math, such as calculate ratios and percentages, track and analyze finan

  • Administrative Support Coordinator

    2 weeks ago

    San Bernardino, United States California State University, San Bernardino Full time

    **Administrative Support Coordinator (Administrative Support Coordinator II), JHBC Accounting & Finance** **California State University, San Bernardino** **Job No**: 535098 **Work type**: Staff **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as...

  • Administrative Support Coordinator

    4 weeks ago

    San Bernardino, United States California State University, San Bernardino Full time

    **Administrative Support Coordinator (Administrative Support Coordinator II), Undocumented Student Success Center** **California State University, San Bernardino** **Job No**: 540361 **Work type**: Staff **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite...

  • Administrative Support Coordinator

    4 weeks ago

    San Bernardino, United States California State University, San Bernardino Full time

    **Administrative Support Coordinator (Administrative Support Coordinator II), Office of Black Student Success** **California State University, San Bernardino** **Job No**: 540359 **Work type**: Staff **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as...

  • Administrative Support Coordinator

    4 weeks ago

    San Bernardino, United States California State University, San Bernardino Full time

    **Administrative Support Coordinator (Administrative Support Coordinator I), Registrar's Office - Emergency Hire** **California State University, San Bernardino** **Job No**: 539599 **Work type**: Staff **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business...

  • Administrative Support Coordinator

    2 weeks ago

    San Bernardino, United States California State University, San Bernardino Full time

    **Administrative Support Coordinator (Administrative Support Coordinator II) - Student Affairs** **California State University, San Bernardino** **Job No**: 536229 **Work type**: Staff **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled...

  • Administrative Support Coordinator

    2 weeks ago

    San Bernardino, United States California State University, San Bernardino Full time

    **Administrative Support Coordinator (Administrative Support Coordinator II), College of Extended and Global Education - International Extension Programs** **California State University, San Bernardino** **Job No**: 540641 **Work type**: Staff **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full...

  • Administrative Support Coordinator

    4 weeks ago

    San Bernardino, United States California State University Full time

    **Job no**: 539599 **Work type**: Staff **Location**: San Bernardino - San Bernardino Campus **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location) **Job Summary**: Under general supervision, this position provides clerical and administrative...

  • Administrative Support Coordinator

    2 weeks ago

    San Bernardino, California, United States California State University Full time

    Job no: 540641Work type: StaffLocation: San Bernardino - San Bernardino CampusCategories: Unit - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Job Summary:This position coordinates entire clerical and administrative...

  • Accommodations Coordinator

    3 weeks ago

    San Bernardino, United States California State University, San Bernardino Full time

    **Accommodations Coordinator (Administrative Support Coordinator I), SSD** **California State University, San Bernardino** **Job No**: 537167 **Work type**: Staff **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)**Job Summary**: Under...

  • Accommodations Coordinator

    4 weeks ago

    San Bernardino, United States CSUSB Full time

    Job Summary : Under general supervision from the Director, the incumbent serves as an Accommodations Coordinator for Services to Students with Disabilities (SSD). The incumbent is tasked with coordinating SSD administrative functions, and will support the pre and post needs of students by coordinating accommodations, including, but not limited to...

  • Basic Needs and Administrative Coordinator

    1 week ago

    San Bernardino, United States California State University, San Bernardino Full time

    **Basic Needs and Administrative Coordinator (Administrative Support Coordinator II), Basic Needs & Student Support** **California State University, San Bernardino** **Job No**: 540138 **Work type**: Staff **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at...

  • Basic Needs and Administrative Coordinator

    1 week ago

    San Bernardino, United States California State University Full time

    **Job no**: 540138 **Work type**: Staff **Location**: San Bernardino - San Bernardino Campus **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) **Job Summary** Under the general supervision of the Director of Basic Needs & Student Support...

  • Employment Services Coordinator

    4 weeks ago

    San Bernardino, United States California State University, San Bernardino Full time

    **Employment Services Coordinator (Administrative Support Coordinator II), Employment Services** **California State University, San Bernardino** **Job No**: 540300 **Work type**: Staff **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)**Job...

  • Administrative Support Coordinator

    2 weeks ago

    San Diego, United States San Diego State University Full time

    **Job no**: 538957 **Work type**: Staff **Location**: San Diego **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Summary The Administrative Support Coordinator II reports directly to the department chair and acts as lead for the...

  • Administrative Support Coordinator

    2 weeks ago

    San Diego, United States California State University Full time

    **Job no**: 538957 **Work type**: Staff **Location**: San Diego **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) **Position Summary** The Administrative Support Coordinator II reports directly to the department chair and acts as lead for...

  • Front Office Assistant

    2 weeks ago

    San Bernardino, United States California State University Full time

    **Job no**: 539971 **Work type**: Staff **Location**: San Bernardino - San Bernardino Campus **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) **Job Summary**: Under general instruction of the Director, Parking and Transportation Services...

  • Administrative Support Assistant

    2 weeks ago

    San Bernardino, United States California State University Full time

    **Job no**: 538934 **Work type**: Staff **Location**: San Bernardino - San Bernardino Campus **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time **Job Summary**: Under the direct supervision of the Director of Student Assistance in Learning (SAIL), indirect supervision of the Assistant Vice...

  • ICON Solutions Administrative Coordinator

    2 weeks ago

    San Bernardino, California, United States Multiquip Inc Full time

    OverviewWhy Work At Multiquip?Multiquip Inc has been in business for 50 years, with our parent company ITOCHU International Inc. who is part of the Fortune Global 500 companies. We are one of the largest, diversified manufacturers and suppliers of excellent quality products. Multiquip's comprehensive product portfolio includes light to medium construction...

  • Graduate Admissions Coordinator

    4 weeks ago

    San Bernardino, United States California State University Full time

    **Job no**: 538353 **Work type**: Staff **Location**: San Bernardino - San Bernardino Campus **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time *Internal Recruitment Only* **Job Summary**: Duties and responsibilities Graduate Application Downloading/Processing: - Maintain the intake...

  • ICON Solutions Administrative Coordinator

    2 months ago

    San Bernardino, United States Multiquip, Inc. Full time

    Creating quotes, orders, deliveries; post good issues (PGI), invoicing, organize and maintain project reports and ICON subscription contracts. The ICON Solutions Administrator serves as point of contact for internal ICON service work orders and relat Solutions, Administrative, Coordinator, Solution, Manufacturing, Technology