23/24 Sy - Payroll Specialist (Cc#32577)

3 weeks ago

Phoenix, United States Phoenix Union High School District Full time

JobID: 11616

**Position Type**:
Classified Payroll/PAYROLL SPECIALIST**Date Posted**:
5/10/2024**Location**:
CEE- PAYROLL**Closing Date**:
05/23/2024

Equal Opportunity Employer
- **PAYROLL SPECIALIST**

**DEPARTMENT: Accounting & Payroll**

**SALARY SCHEDULE: Classified**

**LOCATION: CEE**

**WORK YEAR: 12 Months**

**GRADE 12**
**STARTING HOURLY RATE: $25.29 - $26.45 (PLACEMENT DEPENDS ON SIMILAR EXPERIENCE HELD AND EDUCATION)**
- The Phoenix Union High School District is proud to serve a diverse population of 28,000 students and 4,000 employees in Arizona’s capital city. With a portfolio of comprehensive schools, small specialty schools, support schools, micro schools, magnet programs, and extensive Career & Technical Education (CTE) offerings_, PXU’s schools of opportunity welcome, love, and inspire all students to go places and do things that matter._

**SUMMARY**:

- The Payroll Specialist processes payroll, tax reports, and W-2’s for assigned campuses, reviews the work of the techs, trains them, and processes more of the high-level procedures.

**ESSENTIAL FUNCTIONS**
- Operates terminal daily to correct and retrieve payroll and voluntary deduction data. Processes personnel action requests to include new hire, job changes, terminations, calculations, and contract adjustments as needed.
- Prepares, inputs, and processes payroll requisitions for additional and special pay. Maintains employee files and provides requested documents during annual audit.
- Inputs and enrolls employees in time clock system. Provides information to hourly employees regarding reported hours for pay. Collaborates with Time Clock Technician to ensure hourly employees on unpaid LOA do not receive unearned pay. Provides information regarding absence reporting.
- Balances payroll and check processing, disbursements, and other biweekly jobs. Verifies checks are disbursed to appropriate locations and garnishments are calculated accurately. Reviews and approves requests for cancellations and reissue of payroll warrants.
- Reconciles and audits all District payroll related checking accounts to include ASRS, Federal/State tax, employee insurance, and direct deposit accounts.
- Prepares quarterly 941 reports to ensure proper reconciliation between 941’s and payroll balancing report for appropriate review. Works closely with Payroll Manager in preparing W-2's and ensure proper reconciliation between all four quarters.
- Performs clerical and accounting duties of a complex nature in preparing, adjusting, processing and verifying district payrolls. This includes manual calculations to ensure the accuracy of the information. Prepares a proper payroll balancing report for each payroll run (pay period)
- Works directly with various software vendors including time keeping vendor to ensure processes run efficiently. Stays abreast of the latest software updates occurring throughout the year.
- Assigns, schedules, and supervises the work of assigned staff. Trains Payroll Technicians on standardized guidelines and processes and software updates.
- Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.
- The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class._

**REQUIRED QUALIFICATIONS**

**Education, Training, and Experience Guidelines**:

- High School diploma or GED equivalent, Associate’s Degree in Accounting or related field preferred; AND five years or accounting or payroll related experience; OR an equivalent combination of education, training, and experience.

**License and Certification Requirements**:

- Not Applicable

**IDEAL CANDIDATES WILL HAVE THE FOLLOWING SKILLS AND ABILITIES**
- Knowledge of accounting principles and practices and automated accounting systems
- Ability to utilize computer software to create spreadsheets, databases, and word processing documents
- Ability to work under pressure to meet deadlines, reassign priorities quickly, and exercise resourcefulness in addressing new problems.
- Knowledge of federal and state tax regulations as applicable to payroll.
- Ability to interpret District employee handbooks.
- Skill in writing professional reports and correspondence from brief instructions.
- Ability to type and enter data with speed and accuracy.
- Skill in researching and compiling data for reports, presentations, and technical documents.
- Ability to follow verbal and written instructions and procedures.
- Ability to communicate effectively both verbally and in writing.
- Ability to provide excellent customer experiences, incl

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