Executive Assistant

1 week ago


Naples, United States The Willough at Naples Full time

1. Answers all Administrative Department calls providing routing information.

3. Prepares all correspondence and reports for Administration. Develops and maintains necessary filing systems.

4. Maintains all physician and contract services files; verifies and ensures all physician and contract services all required professional licenses are current and appropriate.

5. Coordinates physician credentialing and privileging process ensuring all required documentation is obtained and privileging files are complete.

6. Acts as Patient Advocate; brings problems/issues to the appropriate team member.

7. Schedule and attends meetings, as directed.

8. Provides clerical back-up and telephone support for other Secretary, as needed.

9. Types all Baker Acts, files them with Court House and sends out notices for scheduled Baker Act Hearing on as needed basis.

10. Attend and takes minutes for professional meetings as needed; transcribes and distributes minutes to designated personnel.

11. Coordinates, maintains and prepares reports for P.I., Risk Management, Infection Control, and Employee Health.

12. Receives, logs, tracks and distributes incident reports as assigned by Risk Manager.

13. Inputs SISAR information.

14. Completes special projects or other related work as requested or required.

15. Shows ability to communicate in a clear and concise manner.

16. Demonstrates ability to work with others.

17. Adapt to changing situations or work assignments.

18. Conform to uniform and dress code, personal hygiene and good grooming.

19. Wear and properly display name badge.

20. Positively respond to guidance or counseling and attempts to benefit by it.

21. Adept in identifying potential problems within the department and seeks management guidance.

22. Demonstrates excellent organizational skills and originator of new ideas and methods.

23. Use verbal and non-verbal communication with others, i.e., courtesy, tone of voice, facial expressions, gestures, etc.

24. Maintain confidentiality.

25. Participate in continuing educational programs as prescribed by hospital policy, as well as attendance to hospital and department staff meetings per department policy.

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Executive or Administrative Assistant: 3 years (required)
- Hospital setting: 1 year (preferred)
- office, word, excel: 1 year (preferred)

Work Location: In person


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