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Payroll Clerk I
3 months ago
**Organization Summary**
The LA Conservation Corps (“the Corps”) is a private, non-profit organization that has helped at-risk young adults develop themselves since 1986. To date, more than 20,000 young people have participated in the Corps classes and service projects, learning new skills while contributing to the quality of life for residents of the greater Los Angeles area.
**Mission**
We create equitable opportunities for young people to build resilience in themselves, their communities and the environment through a program of work, education and support.
**Position Summary**
Reporting to the Payroll Manager, the Payroll Clerk I is responsible for processing payroll, which includes but is not limited to, timesheet review, calculations and preparing payroll for transmission using Paycom Payroll system. This position will require extensive interface with Program staff to prevent or resolve payroll and timecard discrepancies. In addition, this position will perform payroll-related maintenance functions.
**Essential Responsibilities**
- Generates pre-payroll audit reports and assists with correcting errors prior to payroll submission (full-time, supervisors, participants and after school part-time employees).
- Maintains payroll information by collating, calculating and entering data.
- Reviews time sheets for proper signatures for (full-time and After School program part-time employees.
- Reviews Paycom data entry reports.
- Provides support and back-up for other payroll activities.
- Produces Billable Hours & Work Hours Reports.
- Cross references payroll data against Corpsmember information to compliance.
- Generates and forwards payroll hours reports to appropriate authorizing staff.
- Provides assistance in generating Percent Labor Distribution Form 4s for all full-time staff after transmission.
- Provides monthly Payroll backup reports to accounting department according to mandatory projects for invoicing as well; as needed (Full-time, supervisors and participants).
- Provides document/assistance for audits.
- Provides assistance in generating and printing manual checks.
- Creates/Submits Personnel Action Forms as needed.
- Monitors Payroll/Salesforce employee head count accuracy report on a weekly basis.
- Process payroll journal entries and reclassifications.
- Assists with other duties as assigned.
- Please note that this job announcement is not designed to cover or contact a comprehensive listing of activities, duties and/or responsibilities that may be required of the employee for this job. Duties responsibilities and activities may change at any time and without notice._
- Due to the organization’s response to the COVID-19 pandemic, your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and County of LA Public Health Department requirements._
**Minimum Requirements/Qualifications**
- Demonstrate excellent analytical skills characterized by identifying, assimilating and comprehending the critical elements of various situations, and extracting and interpreting the implications of courses of action.
- Demonstrate excellent communication and presentation skills (verbal and written) characterized by actively listening and ensuring respectful two-way communication.
- Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.
- Demonstrate strong time management skills and a high level of attention to detail.
- Demonstrate a high level of accountability, responsibility and dependability.
- Demonstrate teamwork through cooperation and collaboration with others.
- Demonstrate a positive attitude, self-discipline and self-awareness.
- Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.
- Ability to accept, direct and perform responsibilities and assigned tasks as a team member in support of the overall project.
- Ability to explain policies, procedures and directions and represent the Corps’ philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.
- Ability to structure tasks, establish priorities and set goals.
- Ability to effectively perform the physical requirements of the job, as well as train others in the same.
- Ability to effectively provide presentations, work demonstrations and instruction to others to promote and establish of culture of safety.
- Ability to balance competing priorities and multiple stakeholders.
- Ability to work independently.
- Intermediate level of computer skills (Microsoft Office environment including Excel, Word, and PowerPoint), software knowledge and Internet research ability.
- High level of interpersonal skills, integrity and the ability to keep information confidential.
- Uses good judgment; evaluates alternatives in the achievement
