Assistant Administrator

2 weeks ago

Baltimore, United States Johns Hopkins University Full time

The Pathology Department is seeking an **_Assistant Administrator-Clinical_** who will have leadership, administrative, and operational responsibility within the department. In conjunction with the Department Chair, Sr. Administrator and Associate Administrator, creates a uniform, efficient and effective operation. Responsible for the strategic, operational and tactical planning, management and improvement of research, clinical, and administrative programs within this large and complex department (18+ divisions and overall department budgets of $140 Million). Develops and disseminates departmental goals, policies and procedures. Mentors and works collaboratively with senior management, faculty, and staff within Johns Hopkins University, School of Medicine and Johns Hopkins Hospital both regionally and globally. Assigned related initiatives that support the departments clinical and research operations across entities.

**Specific Duties & Responsibilities**
- Research_
- Oversight of all pre and post award departmental grant and contracts (Grants & Contracts Managers and Analysts handle day-to-day. Initiates short
- and long-term planning/department goals. Assist in research and program efforts, insuring consistency and department expectations are met on multiple elements of clinical research for the Department Chair and/or department Faculty/Principal Investigators.
- Monitors the use of resources in accordance with plans, budgets, and contracts/grants. Develop and maintain tracking system for pending and active grants and percent effort expended on assigned research grants & contracts. Design and produce reports, charts/graphs and databases for support of research analysis. Helps coordinate and document management, narrative and statistical reports for private and government agencies.
- Oversight and coordination of Effort Reporting on a quarterly basis as well as other ad hoc projects such as space use and functionalization.
- Audits and ensures department and faculty compliance with research regulations, certification for Human Subjects, Animal Care, Safety, etc. Assures IRB and IACUC numbers and approval dates are valid. Able to manage competing priorities and meet tight deadlines. Provides accurate data and excellent written documents.
- Faculty Support_
- In partnership with Department Chair and Associate Administrator, develop detailed plans for department wide faculty bonus plan and promotions considering department strengths & weaknesses, growth and research goals.
- Monitors faculty performance prepares productivity reports and provides review feedback and support with corrective actions to Department Chair.
- Review and process approvals for any annual bonus or other faculty supplemental payments.
- Ensures necessary verifications, background checks (CBI), certifications and credentials documents are completed and/or submitted and on file with appropriate areas.
- Works with appropriate parties to ensure licensing and insurance requirements are met.
- Provide support for Division Chair or assigned faculty's activities with national societies, research projects, and scholarly publications and presentations, serving as a liaison between department and vendors, other departments, and outside organizations when needed. Reference Management. Supports faculty in additional tasks as needed.
- Finance_
- In support of/connection with Associate Administrator (SOM Pathology) & Finance Director (JHH) handles the day-to-day financial operations and approvals of financial transactions, payroll transactions, etc. Helps in the preparation and development of the department annual operating budgets for submission to the school. Responsible for developing systemic methods for monitoring and evaluating financial impact of programs and activities across multiple Pathology divisions and provides department level analysis and decisions.
- Maintain various computerized management systems with spreadsheets and databases to track and monitor. Review monthly account statements, correct errors and inform Division Chair and Administrators of any problems or discrepancies and recommends budget adjustments or cost improvement measures.
- Assist with monitoring of Division Chair discretionary funds for the preservation of the Division's teaching, research, and patient care missions.
- Provides various computerized monthly, quarterly, and annual financial reports & spreadsheets and oversees departmental components of institutional systems.
- Supervisory_
- Supervises, hires/fires, orients, trains, evaluates, and develops faculty and staff in assigned areas. Plans, monitors and implements business practices to support the day-to-day operational needs of the division and analyzes staffing patterns & capabilities to effectively and efficiently support the department. Oversight of the Pathology Grants Office (Manager, Grants & Contracts Analyst) and post award finance staff (Budget Analyst/Specialist & Budget Assistant). Provides i

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