Human Resources Assistant
2 months ago
**_JobID: 12387 _**
**Position Type**:
Secretarial/Clerical/Secretary
**Date Posted**:
4/18/2024
**Location**:
147 Charter Oak Avenue
**Closing Date**:
04/26/2024
**Position Purpose**
- The Human Resources Assistant provides administrative support for a wide variety of human resources functions, with a focus on operations. Assists internal and external customers by providing confidential administrative support; communicates information and assists in ensuring compliance with departmental policies and procedures.
**Essential Job Functions**
- Performs administrative tasks essential for maintaining the department's efficiency and effectiveness. Assist in various operational duties essential for efficient workflow within the Human Resources department.- Review and process onboarding forms and new hire welcome materials for new employees.- Manage the employment verification process for employment details through written and verbal communication.- Prepares source documentation needed for new hires and ensures new employees attend orientation programs and receive information on applicable practices and procedures.- Execute administrative tasks related to the Human Resources digital document management system, including establishing initial files and processing changes.- Facilitate and support the New Employee Orientation and hiring training by actively participating and assisting in the smooth execution of these programs. Ensure a welcoming and informative experience for new hires, contributing to their successful onboarding process.-
- Assists and advises on routine questions from employees relative to human resources policies and procedures. Refers more complex issues to appropriate staff members.- Provides general administrative support such as composing documents and correspondence, creating forms, data entry, processing confidential reports and documentation and filing.- Assists in maintaining documents, confidential files and records in CREC's document management system in order to provide up-to-date documentation for compliance purposes.- Attends meetings for the purpose of conveying and/or gathering information required to perform functions.- Assist with overseeing the inventory and management of office supplies to ensure adequate stock levels.**Additional Duties**
- May attend college, university and community job fairs, with occasional events after normal work hours or on weekends.- Assists in planning and scheduling events and activities.- Acts as a liaison with other departments as necessary.- Performs other related duties as assigned.**Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.**
**Knowledge, Skills and Abilities**
- Knowledge of basic policies and procedures pertaining to human resources.- Ability to actively contribute to completion of team goals and assigned tasks.- Ability to work effectively with a diverse group of individuals.- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures.- Knowledge of principles and processes for providing exceptional customer service. This includes customer needs assessment and satisfaction.- Ability to problem solve job-related issues and carry out written or verbal instructions with mínimal supervision.- Ability to establish and maintain cooperative working relationships with others.- Ability to process paperwork accurately and in a timely manner, according to standardized procedures.- Excellent organizational, and planning skills with strong attention to detail.- Ability to maintain confidentiality of information.**Qualifications**
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.- 2 years previous human resources experience or related experience required, or an equivalent combination of education and experience.- Experience with Munis, Microsoft Office, Google Suite and Applicant Tracking Systems preferred.
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