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Buyer / Facilities Coordinator

4 months ago

Phoenix, United States State of Arizona Full time

**_For more than a half-century, the Arizona State Retirement System (ASRS) has provided retirement, health insurance and long term disability benefits _**_to employees of the state, counties, municipalities, universities, community colleges, school districts and other political entities. We are a top performing benefit plan Specialist with a solid reputation and sustainable plan design. Our organizational culture is based on the following principles; Professionalism, Results, Improvement, Diversity and Excellence. We believe in delivering service with PRIDE. Check out our webpage, _**_azasrs.gov_**_, to_**

**BUYER / FACILITIES COORDINATOR**

Job Location:
Address: 3300 N. Central Ave., Phoenix, AZ 85012

Posting Details:
**Salary**: TBD

Grade: 22

Closing Date: May 8, 2024

Job Summary:
The Administrative Services Division of the Arizona State Retirement System is seeking a highly skilled professional who possesses strong analytical and interpersonal skills who will review purchases made agency-wide, administer or assist in procurements within the agency, prepare contracts, partner with ADOA on statewide contracts of interest to the agency and locate sources for supplies and products. Additionally, this role will oversee the agency’s facilities management.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:
The Buyer/Facilities Coordinator will:

- Enter and review purchase requests; work with staff to clarify requirements and develop specifications; analyze, research, and compare products within statewide contracts, services, quality, availability, and shipping; make purchase recommendations; collect data; calculate cost-benefit ratios; compile estimates. Recommend solicitation methods such as requests for quotations, invitations for bids, or requests for proposals; negotiate contracts; identify terms, conditions, and requirements; write/administer bids or proposals; recommend or make quotation awards; maintain databases to track contracts and agreements.
- Plan, organize, and direct facilities and building requests for ASRS floors for departmental expansion, relocation, reconfiguration, and storage. Inspect and troubleshoot or report facility problems and risk management issues; initiate and accomplish practical resolutions.
- Assist with agency-wide procurements at the direction of the procurement officer.
- Provide contractual guidance about contract terms, use, and modifications and facilitate communication with legal, finance, and business teams for resolution of contract issues and disputes.
- Assist in identifying, developing, and implementing new contract policies and processes.
- Assist with the physical security program as directed by Manager.

Knowledge, Skills & Abilities (KSAs):
The Buyer/Facilities Coordinator should have the ability to:

- Exhibit project management skills, including completing a task from start to finish independently or with a group for which one is the leader but not the manager.
- Gain the confidence and trust of others; build/maintain positive and ethical internal/external customer relationships to successfully balance customer interests while maintaining a sound legal/fiscal position for the agency
- Listen to and interpret needs/requests; respond timely, decisively and appropriately while being able to adapt an approach to shifting requirements
- Exhibit a high level of professionalism that includes self-motivation/direction and accountability at all times and in diverse situations
- Gather pertinent facts, analyze complex issues thoroughly, evaluate variable factors, reach sound conclusions, and effectively present findings and advise management on implications

The Buyer/Facilities Coordinator should have the following skills:

- Planning, scheduling, and prioritizing skills dictated by multiple projects
- Ability to draft moderate to complex, non-routine contractual instruments
- Excellent verbal/written communication and interpersonal skills to convey a clear understanding
- Highly developed analytical and mathematical skills for utilizing information and evaluating bids and price proposals
- Strong negotiation and problem solving/conflict resolution skills for contract services and terms
- Use of independent judgment and creativity applied to resolution of contract issues
- Excellent customer service skills
- Strong written and verbal communication skills
- Excellent collaboration and teamwork
- Strong Mic