Printing and Mail Room Facilitator

2 weeks ago


Montgomery County PA, United States Montgomery County Intermediate Unit 23 Full time

JobID: 1333

**Position Type**:
Office & Administrative Support/Support Services Facilitator**Date Posted**:
5/22/2024**Location**:
Montgomery County Intermediate Unit #23A vacancy exists for a **Copy Center/Mail Room Facilitator** within the** Office of Facilities & Operations** for the Montgomery County Intermediate Unit. The **Copy Center/Mail Room Facilitator** coordinates support services such as duplicating, mail operations services and contacts outside vendors to maintain all copy center equipment and machinery.

**Qualifications**:

- No post-secondary degree required.
- Minimum of 2-5 years of related experience
- Expertise (includes one or more of the following):
- General skills in area to be able to complete necessary work functions as assigned.
- Professional approach to their work that includes strong customer service skills.
- Ability to operate general office equipment including duplicating and mailroom equipment.
- Ability to operate correct minor mechanical breakdown of equipment.
- Knowledge of postal service regulations and procedures.
- Ability to work in a team environment and to collaborate effectively with people.
- Ability to work under stress and with frequent interruptions.
- Ability to schedule time to meet deadlines, to communicate effectively, and to read and analyze written and verbal information.
- Valid driver's license - will use own transportation to deliver mail to Post Office
- Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI

**Responsibilities**:

- Establish procedures and schedules for mailroom operation. Take responsibility for regularly updating knowledge of postal regulations.
- Monitor the flow of incoming and outgoing mail. Ensure that outgoing mail is processed in a timely fashion. Ensure that incoming mail is delivered to appropriate recipient. Deliver mail to US Post Office in absence of Delivery Van Driver.
- Operate and maintain electronic scale. Order postage for postage machine.
- Keep accurate records of divisional charges for duplicating and mail. Submit reports to Business Office on monthly basis.
- Ensure that all materials are duplicated and prepared as requested (collate, staple, bind) in a timely fashion.
- Maintain normal care of equipment. Arrange for routine and emergency maintenance of mailroom, duplicating, and other related equipment.
- Maintain inventory of copying supplies and parts. Inform Business Office as to what supplies are needed. Verify received supplies and equipment against purchase orders.
- Maintain monthly inventory of paper supplies (stationery, envelopes) and notify Business Office when supplies need to be ordered.
- Ensure that coverage is secured when Receptionist/Switchboard Operator is absent or unable to cover assignment.
- Ensure that records are micro-fiche on a scheduled basis as requested.
- Project positive image of IU and its programs and services. Perform data entry functions and serve as a resource person for business office activities as assigned.
- Serve as a back-up to other staff members and help them with tasks when deadlines require.
- Coordinate building wide telephone work orders and employee inventory - computer administration.
- Perform other related duties as assigned by the Program Administrator, Facilities and/or Assistant Executive Director.

**Location**:
The Montgomery County Intermediate Unit is located in Norristown, PA.
**Work Schedule**:
Monday - Friday, 7 hours/day, 12 months (260-262 days/year)
**Salary**:
$21.04/hour - $24.75/hour
**About Us**:
The Montgomery County Intermediate Unit, a regional educational service agency, provides dynamic, visionary leadership and effective, efficient services for constituent school districts, schools and students.
**Why Should You Apply?**
The MCIU offers a competitive salary and comprehensive benefits package to those who qualify. This may include
- Health and wellness benefits, including medical, dental, prescription, vision, and life insurance.
- Tuition reimbursement.
- Eligibility for federal student loan forgiveness.
- Participation in PSERS (Public School Employees’ Retirement System).
- Paid time off benefits.

**How to Apply**:

- The Montgomery County Intermediate Unit is an equal opportunity employer and does not discriminate in hiring on the basis of race, color, religious creed, national origin, sex, age, or disability._

Key Words:
Education
School District
Copy Center
Mail Room
Montgomery County
- JobID: 1333

**Position Type**:
Office & Administrative Support/Support Services Facilitator**Date Posted**:
5/22/2024**Location**:
Montgomery County Intermediate Unit #23A vacancy exists for a **Copy Center/Mail Room Facilitator** within the** Office of Facilities & Operations** for the Montgomery County Intermediate Unit. The **Copy Center/Mail Room Facilitator** coordinates support services such as duplicating, mail operations services and contacts outside vendors to maintain all copy center equipmen


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