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Business Office Assistant
3 months ago
**Santa Anita Convalescent Hospital is looking for a 1** full-time** Business Office Assistant**
**Summary**: The Primary purpose of your job position is to assist in the day to day accounting functions of the facility in accordance with the current acceptable accounting and cost reimbursement principles relating to nursing facility operations, and as may be directed by the administrator, Business Office Manager. As a Business office Assistant, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned functions.
**Essential Duties and Responsibilities**:
- Prepare daily census track and report on facility patient/resident census changes, resident trust accounts
- Assist in organizing, documenting, processing and reporting on financial transactions.
- Assist in implementing the day to day functions of the accounting department.
- Sorting mail, answering calls regarding business office, accounts receivable, accounts payable and other business office duties.
- Provide backup for offices staff members (covering receptionist).
- Data entry, report creation, spreadsheet updates as directed and need for the department.
- Implement written policies and procedures that govern the accounting functions of the facility.
- Assist in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the facility.
- Assist in standardizing the methods in which work will be accomplished.
- Record payments received to appropriate cash receipts journal.
- Post payments received to appropriate resident account.
- Process and post daily charge slips to receipts journal.
- Verify accuracy of daily deposit ticket with cash receipts journal.
- Maintain a file of copies of all charge slips, debits, credits, Etc. issued to each resident.
- Monitor and collect accounts receivables. Report delinquent accounts to the accountant/director finance/administrator.
- Assist in balancing accounts receivable by running tapes, ve3rifying computer printouts, etc.
- Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.
- Prepare and mail statements.
- Make written and oral reports/ recommendations to the accountant concerning accounting functions.
- Assist in reconciling bank statements as directed
- Assist in preparing trial balances as directed.
- Assist in preparing financial and statistical reports as directed.
- Perform functions of computer/ data processor as necessary.
- Develop and utilize computer reports and output
- Follow established resident fund accounting procedures. Provide each resident with a quarterly accounting of his/her funds managed by the facility.
- Assist in preparing budget and financial information as directed.
**Administrative Functions**
- Assist in planning and implementation of changes in our accounting system as necessary or directed.
- Perform secretarial functions as necessary or directed
- Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the administrator.
- Agree not to disclose residents protected health information and promptly report suspected or known violations of such disclosure to the administrator
- Report any known or suspected unauthorized attempt to access facilities information system
**Personnel Functions**
- Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.
- Ensure that departmental computer workstation left unattended is properly logged off or the password protected automatic screensaver activates within the established facility policy guidelines.
**Competencies**:To perform the job successfully, an individual should demonstrate the following competencies:
- Professionalism - Approaches others in a tactful and respectful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in-group problem solving situations as well as autonomously; Uses reason even when dealing with emotional topics.
- Interpersonal Skills - Needs to be professional and approachable; Focuses on resolving conflict, not blaming; Maintains privacy and confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains calm and focused on the objective or issue; Collaborates with and is open to others' ideas without being judgmen
