Executive Assistant

3 weeks ago

Washington, United States Alvarez and Marsal Full time

**Description**

**Summary**

Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the Corporate Performance Improvement (CPI) team. This position requires a hybrid schedule of 4 days in-office and 1 day remote per week. Standard working hours are 8:30am - 5:30pm.

**RESPONSIBILITIES**:
**Practice Support**
- Provide daily administrative support to CPI Managing Directors including but not limited to: processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, travel arrangements, shipping materials, etc.
- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal / gift ordering, etc.)
- Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.
- Assist with onboarding process for new hires, and offboarding process for exiting employees.
- Perform excel analysis as required; e.g., event contract comparisons.
- Work cross-functionally with corporate support teams to include IT, marketing, AR, AP, legal, and building maintenance to ensure smooth business operations for the CPI unit.
- Additional duties as assigned.

**Local Office Support**
- Serve as point of contact for day to day office needs, including maintenance, mail, supplies, equipment and invoices, etc. with the local EA team.
- Maintain CPI common areas and conference rooms to ensure a professional work environment.
- Ensure facilities and office equipment are always in good working order.
- Manage internal safety program and security system.
- Additional duties as assigned.

**MUST HAVE**:

- 7+ years Executive Assistant / Business Operations Experience
- Bachelor’s Degree preferred
- Outstanding customer service / interpersonal skills; ability to support multiple executives / varied working styles.
- Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.
- Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.
- Ability to ensure communications are clear, thorough, and specific, with attention to follow-through and confidentiality.
- Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).
- Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error-free work; Organized and detail orientated with excellent follow through; independent.
- Strong problem-solver.
- Self-motivated, tactful, and a great team player.
- Professional image and demeanor.
- Project coordination and management experience needed at an intermediate complexity.
- Proven ability to manage projects, work under pressure with mínimal direction and consistently make deadlines.
- Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
- The salary range is $80,000 - $100,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. _Please ask your recruiter for details._
- Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined from time to time as well as a 401(k) retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez & Marsal. Click here for more information regarding A&M’s benefits programs._

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