Executive Staff Assistant

3 weeks ago

Phoenix, United States State of Arizona Full time

DEPARTMENT OF ECONOMIC SECURITY
- Your Partner For A Stronger Arizona. _
- DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona._
- DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life._

**EXECUTIVE STAFF ASSISTANT**

Job Location:
Division of Benefits and Medical Eligibility
Assistant Director's Office
1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details:
**Salary**: $27.1410 Hourly / $56,453.28 Annually

Grade: 20

Closing Date: May 25, 2024

Job Summary:
DES is seeking an experienced and highly motivated individual to join our team as an Executive Staff Assistant with the Assistant Director’s Office. This position serves as the Executive Assistant to all administrations within the Division of Benefits and Medical Eligibility.

This position may offer the ability to work remotely, within Arizona, based upon the department’s business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:
Essential Duties and Responsibilities include but are not limited to:

- Lends technical guidance and administrative expertise. to the Deputy Assistant Director (DAD) of the Division of Benefits and Medical Eligibility.
- Designing, developing, implementing, and evaluating organizational objectives for the Division.
- Establishes and maintains liaison with program administrators and their operations as well as with other divisions and departments within the State to assure program goals and objectives are met.
- Authority to assign projects and work assignments to the program administrators on behalf of the Deputy Assistant Director and monitor the completion of assignments.
- Initiates business reports, research projects, formal recommendations, and solutions for the resolution of problems related to personnel management, operating procedures, budget development and control, and organizational planning. Activities will include the development of tracking matrices and writing responses to state and federal audits.
- Gathers statistical data to formulate and prepare a variety of technical and administrative reports and presentation materials representing the goals and achievements of the Division.
- Develops, maintains, and publishes project status reports to communicate project progress, status, and risks. Serves as the central point of contact for project communication or questions. Uploads project documentation and submits status reports as required. Develops and delivers presentations as requested regarding project progress and updates.
- Assists with project plan development, standardizes central file structure for master document, tracks follow-up/due date status, and obtains project updates.
- Performs other duties as assigned.

Knowledge, Skills & Abilities (KSAs):
Knowledge in:

- Process improvement and process streamlining.
- Research techniques and problem-solving abilities.

Skills in:

- Strong public relations, oral communication, and writing skills.
- Organizing, gathering, and analyzing information to develop action plans.
- Understanding of budget, purchasing, and other related functions.
- Expertise in developing and implementing program objectives.

Ability to:

- Assess operational needs and establish priorities.
- Analyze complex issues and implement established operational procedures.
- Establish and maintain effective working relationships.

Selective Preference(s):

- Bachelor's Degree in Public Administration or a related field.
- Well-developed knowledge of division goals, directives, and policies as acquired through internal training and special assignments.

Pre-Employment Requirements:

- This position may require driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
- Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.

**Benefits**:
The Arizona Department of Economic Security offers a comprehensive benefits package to include:

- Affordable medical, dental, life, and short-term disability insurance plans
- Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
- 10 paid holidays per year
- Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
- Paid Parenta

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