Administrative Assistant Iii

4 days ago

Green Bay, United States University of Wisconsin System Full time

**JOB DUTIES**:
UW SYSTEM OFFICIAL TITLE: Administrative Assistant III

POSTING DATE: June 25, 2024

ESSENTIAL JOB FUNCTIONS:
Under the general direction of the Assistant to the Dean, the Associate Dean of the Cofrin School of Business/Director of the of the Impact MBA program and the Chair(s) of Accounting and Finance/Business Administration, this position will provide administrative and program support for the Impact MBA program, and to faculty and staff within the Department of Accounting & Finance, the Department of Business Administration, and the Cofrin School of Business.

This position includes the following responsibilities:

- Support instructors¿ course requirements including classroom needs, course material procurement, cancellation of classes, course evaluations, etc.
- Assist with event planning and budgeting for Department-related campus and community events.
- Coordinate personnel reviews and the collection of syllabi from department instructors. Upload syllabi to the UW-Green Bay Syllabi Repository as directed by the Provost Office.
- Coordinate MBA budget, MBA related events, lunches, refreshments, meeting locations, guest speakers and conference fees, order and delivery of course materials to students (e.g. books), and general support of the activities of the MBA program director and Graduate & Executive Education Program Coordinator with program-related activities.
- Monitor and maintain Excel spreadsheets for departmental and grant expenditures.
- Record and verify department expenditures and reconcile with WISER on a regular basis.
- Assist Chairs with coordination and management of Supply and Expense (S&E) funds. Make suggestions to Chairs for cost-efficient approaches to situations as needed. Make projections for year-end expenditures.
- Serve on CSB committee(s) as appointed and provide administrative support to committees as assigned through the annual selection process.
- Assist department and CSB leadership with accreditation and quality assurance activities.
- Serve as "Champion" for specific CSB-level responsibilities (i.e. Sedona; Faculty Handbook; Accreditation; ShopUW+, etc.).
- In collaboration with other CSB admin support staff, provide office management assistance as needed. Maintain and order office supplies and equipment, troubleshoot equipment failures, order toner and paper for managed printers and copiers, request maintenance when needed.

**QUALIFICATIONS**:
**MINIMUM QUALIFICATIONS**:

- Computer proficiency with the ability to use specialized software packages, database, spreadsheet and word processing, specifically Microsoft Office, web content management systems and PeopleSoft Financial Software, and the ability to acquire proficiency with other programs or platforms within a reasonable time period
- Excellent judgment including sensitivity to personal and confidential information
- Ability to perform at a high level of attention to detail, while maintaining accuracy
- Ability to plan, organize and prioritize work
- Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness

**CAMPUS INFORMATION**:
The University of Wisconsin-Green Bay is a school of resilient problem solvers who dare to reach higher with the power of education that ignites growth and answers the biggest challenges. Serving 10,300 undergraduate, graduate, and doctoral students as well as 67,500 continuing education learners annually, UW-Green Bay offers 200 academic degrees, programs, and certificates. With four campus locations in Northeast Wisconsin, the University's access mission welcomes all students who want to learn, from every corner of the world. Championing bold thinking since opening its doors in 1965, it is a university on the rise

UW-Green Bay works to ensure faculty and staff achieve their full potential as valued employees with its commitment to creating an environment that recognizes, values and respects the differences we all bring to the workplace, allowing everyone to do their best work. We think about education differently and empower faculty, staff and students through our Strategic Priorities. Join us in our mission to never stop learning. Employee testimonials can be found at #WhyUWGB.

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community website. For Campus Safety information, see our University Police website and our Annual Security Report. This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures. Please contact the Office of Human Resources at (920) 465-2390 if you would like a paper copy.

**SPECIAL NOTES**:
A criminal conviction investigation will be conducted on the finalist(s). A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction re

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