Project Administrator

1 week ago

Green Bay, United States The Jamar Company Full time

**ALL ABOUT YOU**:
You are an innovative, self-directed individual who thrives on multi-tasking while maintaining high attention to detail to fill our **Project Administrator **role. You enjoy collaborating with a dynamic team and take a positive and proactive approach with both internal and external customers to build and maintain solid relationships. This is an exciting position for someone who thrives in a safety focused, fast paced environment, and brings with them initiative, excellent problem-solving and organization skills, and the desire to make an impact and grow in this role with Jamar.

The Project Administrator will work with the Industrial team to coordinate and facilitate the e-onboarding hiring process, including confidential regulatory and personnel paperwork; electronic and hard copy documents, database updating and maintenance. Assists Industrial department and staff with administrative duties including Field Leader support, set-up jobs and phase codes and estimating support. Assist with billing rates, pink slip/vendors, reconciliation of customer invoicing/ invoice approvals.

**Essential Duties and Responsibilities**:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Online Onboarding**
- Work with union dispatchers to acquire necessary information to set up profiles within the online onboarding system.
- Monitor progress of individuals and follow-up with them to get information completed in a timely manner to support hire-in dates.
- Coach craft individuals on navigating online onboarding systems.
- Review documentation to the system to ensure their hire-in forms are properly completed.
- Organize documentation and provide accounting for file storage and entry into accounting system.
- About Time Administration

**Purchasing Support**
- Issue purchase order numbers upon request.
- Complete purchase order requisition forms for field personnel when requested.
- Order business supplies, arrange rentals, freight.
- Purchase order reconciliation

**Business Support**
- Customer Reporting - Month End reporting, job status updates
- Safety Policy Administration - Prequals, 3rd party portal (ISNET, First Verify, BROWZ, etc.), safety training record retention, safety form updates, NMA site extensions, HPP permits.
- Field Leader Support - Set-up jobs and phase codes and estimating support as needed.
- Run cost tracking reporting for PM and Customers
- Rectify time against invoicing.
- Assist with estimating, billing rates, pink slip/vendors, reconciliation of customer invoicing, invoice approvals and back-up support for Billing department as needed.
- Actively participate in programs and initiatives designed to enhance the overall good of the company, including sister company support as needed.
- Other duties as assigned.

**Experience/Education Requirements**:

- Two-year/AA degree in business management or administration, with at least two years’ experience in a fast-paced, complex administrative role, or high school degree or equivalent and at least four years’ experience in a fast-paced, complex administrative role.
- Ability to work with and maintain confidential data and information.
- Strong computer skills; Microsoft Suite (Teams, Outlook, Excel, Word, PowerPoint, OneNote, SharePoint). Microsoft Smart Sheet and/or Power BI experience is preferred.
- Strong organizational skills: successfully multi-task, prioritize, meet deadlines, produce accurate work.
- Construction industry experience, and experience with trade/union hiring, is preferred.
- Must have a valid state driver’s license with an acceptable driving record and ability to travel to work sites / office locations as needed. Potential for some remote travel.
- May require after-hours and weekend communication with potential craft employees, some overtime and weekend work is required.

**Knowledge, Skills, and Abilities**
- Must be accurate, attentive to detail and well organized.
- Ability to deal sensitively with confidential material.
- Ability to function in a fast-paced setting with multiple requests and deadlines.
- Excellent interpersonal (verbal and written) communication skills.
- Willingness and ability to learn innovative technology.
- Coaching/mentoring skills, critical thinking skills.
- Collaborate effectively with others.
- Ability to clearly explain complex information and processes.

**Physical Demands / Work Environment**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position requires travel, up to 50% of the t

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