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Executive Assistant to The President and CEO

3 months ago

Washington, United States PARTNERSHIP FOR PUBLIC SERVICE Full time

**ORGANIZATION**

The Partnership for Public Service is a nonpartisan, nonprofit organization dedicated to building a better government and a stronger democracy. We believe that our future and our democracy depend on our ability to solve big problems—and that we need an effective federal government to do so. For more than 20 years, we have helped make this vision a reality, helping our government—the public institution most fundamental to our democracy—address current and future challenges.

Our staff is diverse in experience and perspective, but at our core, we share a lot of the same traits: we are mission-driven, creative, collaborative, optimistic and inclusive. Our work is strategic, fast-paced and guided by our values:

- Passion for public service and our work toward a more effective government
- People who promote a culture of learning, leadership, collaboration, inclusion and respect
- Persistence to drive change, take strategic risks and deliver results
- Promise to be trustworthy, nonpartisan and fiscally responsible

We hire smart and friendly people who are great at what they do and good to one another in the process.

**POSITION OVERVIEW**

As the Executive Assistant to the President and CEO, you will play a critical role working closely with the CEO, Executive Team, Chief of Staff and the Administrative Assistant to provide administrative and strategic support and to accomplish the organization’s priorities.

**ESSENTIAL FUNCTIONS/PRIMARY RESPONSIBILITIES**

**_
Support for the President and CEO (60%)_**
- Own and manage the President and CEOs extremely active calendar, including meeting logistics and technical support, ensuring that time is allocated to the highest priorities. This includes proactive troubleshooting and providing solutions in a complex and fast-moving environment.
- Serve as primary internal and external point of contact for the President and CEO for all meetings, events and speaking engagements.
- Communicate directly, and on behalf of the President and CEO, with board members, donors and high-level executives from government and the private sector, on matters related to the Partnership.
- Support the preparation and delivery of written materials and presentations, including conducting background research, providing first drafts and formatting materials in association with the President and CEO’s speaking engagements and meeting participation.
- Serve as a confidential source of information to the President and CEO and Chief of Staff.

**_ Support for the Executive Vice President (25%)_**
- Own and manage the Executive Vice President’s (EVP) extremely busy and active calendar.
- Provide administrative support to the EVP in drafting the quarterly agenda map for Management Team meetings, the agenda for Management Team meetings and the biweekly agenda for Programs Team Leadership meetings.

**_ Support for the Executive Team (10%)_**
- Monitor, and deconflict when necessary, the calendars of the Senior VP, Development and the Chief Operating Officer.
- Prioritize and maintain an up-to-date list of requests to and by the Executive Team and ensure completion of items with great care, follow through and attention to detail.
- Work closely and collaboratively with the Senior VP, Development and the Development team to conduct outreach to and secure meetings with current and prospective donors.
- Support effective communication and coordination between the Executive and Management teams, and other colleagues as needed.

**_ Additional administrative support (5%)_**
- Support the planning, logistics, and execution of key VIP events and meetings, including compiling invitation lists and conducting event follow-up. Support planning and execution of internal staff meetings, staff retreats and other key staff wide engagements.
- Other duties as assigned at the discretion of the CEO and Chief of Staff.

**KEY COMPETENCIES**
- Commitment to public service and the mission of the Partnership for Public Service.
- Proven ability to use outstanding interpersonal and communication skills to build strong relationships and negotiate challenging situations, often with senior executives, in a friendly and professional way.
- Highly detail-oriented with strong project management and organization skills; able to perform and prioritize multiple tasks seamlessly.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Highly resourceful team-player, with the ability to work independently in an effective and efficient manner.
- A quick learner with the ability to thrive in a fast-paced environment.
- Proven ability to handle confidential information with discretion.

**REQUIRED EDUCATION AND EXPERIENCE**
- Five to seven years of demonstrated and progressively responsible experience in an administrative assistant or other support role is required.
- Bachelor’s degree, or equivalent professional work or military experience.

**SUPERVISORY RESPONSIBIL