Clinical Science Administrator Ii- School of
1 month ago
**Job Summary**:
The Clinical Science Administrator II (CSA II) serves a key role in the clinical experience for medical students at Kaiser Permanente School of Medicine. The incumbent to this role will function as an advisor to faculty and/or leadership, as well as support for departmental needs and initiatives including, but not limited to, the development and maintenance of the departments business, curricular, and programmatic objectives. The CSA II performs a multi-faceted role focused on management of various departmental programs and projects, both short and long term. Dependability, accountability, organization, and flexibility are key components to successful fulfillment of this role.
**Essential Responsibilities**:
- Coordinates and manages all aspects of student functions and support needs within the department including, but not limited to, on-boarding, assessment, documentation, day-to-day needs, communication, personnel concerns, workflows, and deadlines.
- Coordinates and manages all aspects of faculty functions and support needs within the department including, but not limited to, on-boarding, faculty reviews, documentation, day-to-day needs, communication, personnel concerns, workflows, and deadlines.
- Assists leadership and/or faculty in preparing and submitting course
- and program-related content, presentations, and other materials.
- Works with leadership to establish priorities and identify and resolve problems that are administrative in nature.
- Prepares and analyzes data as needed to help further understanding of topic(s) at hand.
- Ensures that all school policies are appropriately executed in clinical locations.
- Manages projects of moderate complexity
- Functions as a point of contact/liaison to students, faculty, medical center sites, directors, administrators, and school administration for any issues or questions.
- Visits clinical teaching sites, as needed, to support student and/or faculty experiences and assist directors/administrators.
- Interfaces with internal and external stakeholders.
- Provides cross coverage and/or support to other administrative staff as needed.
- Supports department events and performs other duties as assigned.
**Basic Qualifications**:
Experience
- Minimum of five (5) years relevant healthcare, business operations, and project management.
Education
- Bachelors degree
License, Certification, Registration
- N/A
**Additional Requirements**:
- Contributes to the development of a positive departmental culture and team environment, as well as enhanced communication that facilitates developing a community of clinical educators.
- Well-developed interpersonal skills, including the ability to deal effectively with all levels of personnel.
- Excellent verbal and written communication skills.
- Time management and organizational skills; must demonstrate the ability to prioritize and accurately complete tasks independently.
- Proficient in record maintenance and report development.
- Access to vehicle for needed school and/or clinical site visits.
- Excellent technical skills (proficiency in Microsoft word, power point, excel, and access (or preferred scheduling software).
- Excellent problem-solving and decision-making skill.
- Conflict resolution and negotiating skills.
- Professionalism, discretion, and confidentiality.
- Basic understanding of medical and adult education.
- Ability to take initiative and ownership of multiple projects and of improving job results without being requested.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail; anticipates contingencies.
- Displays consistency and success in adhering to deadlines.
- Receptive to feedback, willing to learn, and embraces continuous improvement.
- Ability to network, share resources, and find solutions to common problems.
- Collaborative and facilitates open and effective communication.
- Ability to work within a team-based environment.
**Preferred Qualifications**:
- Experience working with medical students, postgraduate students, or coordinating internships in a clerkship program, graduate education program, and/or by performing work in an administrative role planning and coordinating programs and schedules.
- Academic medicine experience.
- Knowledge of clinical operations.
PrimaryLocation : California,Pasadena,Green Street/IDS
HoursPerWeek : 40
Shift : Day
Workdays : Mon, Tue, Wed, Thu, Fri
WorkingHoursStart : 08:00 AM
WorkingHoursEnd : 04:30 PM
Job Schedule : Full-time
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : NUE-PO-01|NUE|Non Union Employee
Job Level : Individual Contributor
Job Category : Education / Training,School of Medicine,Education & Training
Department : SCHOOL OF MEDICINE - Clinical Science - 9201
Travel : Yes, 5 % of the Time
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