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Events and Programs Coordinator

4 months ago

Chicago, United States Field Museum Full time

**Our Mission**:Since the 1893 World Columbian Exposition, our organization has aimed to connect people to the natural environment and human history.

The Field Museum is searching for an **Events & Programs Coordinator **to join our team

Coordinate the logistics for Advancement events and programs, ranging from small meetings to large-scale dinners and receptions. The **Events & Programs Coordinator** will actively engage with the fundraising team and staff members in the Advancement Department to gather their valuable input for creating impactful meetings and events. These initiatives will play a crucial role in achieving the fundraising goals that are aligned with the Museum's strategic plan.

**Duties and Responsibilities**:

- Work closely with external vendors to ensure the success of each event, including catering, equipment and linen rental, audio-visual services, decor, and parking arrangements Coordinate in-house services through various Museum departments
- Work closely with Institutional Advancement staff to execute meetings and events for donors of all levels
- Provide pre and post-event planning, including vendor orders, requesting proposals, data management and event communications, creating floor plans, and bill pay
- Provide on-site management of events
- Assist with office projects as needed
- Evening and weekend hours are required
- On-site work is required, with some flexibility for remote work

**Qualifications**:

- Some experience in event planning and management strongly preferred. Experience in large-scale event management (400+ attendees) a plus. This would include planning and managing large dinner parties, cocktail parties, lunches, and business meetings

**Important Note**:In order to protect the health and safety of our employees, guests and their families, the Field Museum is requiring all employees to be fully vaccinated against COVID-19. Requests for exemptions from the vaccine will not be considered as given the nature of this position, we are unable to provide an accommodation for anyone who has not been vaccinated.

The Field Museum is an equal opportunity workplace and employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other protected class. We strive to create a working environment that is free of all forms of discrimination and one that promotes human dignity and mutual respect among all staff. We believe every member of our organization enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, to identify challenges, and to discover, design, and deliver solutions.