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Policy Coordinator

2 months ago

Washington, United States National Governors Association Full time

**TITLE**: Policy Coordinator
**ORGANIZATION**: National Governors Association
**LOCATION**: Washington, DC _(onsite)_
**DURATION**: Full Time
**POSITION STATUS**: Non-Exempt
**REPORTS TO**: Deputy Director, Center for Best Practices

**ORGANIZATION BACKGROUND**
Founded in 1908, the National Governors Association is the bipartisan organization of Governors from the 55 states, territories and commonwealths. NGA’s mission is to share best practices, address issues of national and state interest, and drive innovative solutions that improve state government and support the principles of federalism.

NGA’s Center for Best Practices is the policy and research arm that helps Governors develop and implement solutions to public policy challenges. NGA’s Government Relations group assists in ensuring the voice of Governors are heard in Congress, and the Executive Branch and NGA’s Communications team collaborates with Governors’ offices to amplify bipartisan messaging and strategy.

Throughout the year, NGA convenes Governors and senior advisors for meaningful discourse, problem-solving and thought leadership.

**KEY RESPONSIBILITIES OF THE POLICY COORDINATOR**
The policy coordinator provides administrative, organizational, and basic research assistance to two or more policy issue teams within the NGA Center for Best Practices.

Other important responsibilities of the Policy Coordinator include:

- Support Center leadership and policy issue teams with meeting prep, printing, scheduling events and phone calls, corresponding with partner organizations, and managing other correspondence at the request of the Center director, Center deputy director and program directors;
- Manage calendar appointments and prepare agendas and other relevant materials for policy issue teams, including for strategic planning meetings, internal Center meetings, weekly team meetings, and other meetings;
- Coordinate administrative logistics for events (onsite and virtual) in collaboration with the events team. This includes supporting registration, travel logistics, participant expense reimbursement, speaker preparation and management, badge production, data collection and reporting, virtual meeting set-up and support, and other event-related tasks;
- Coordinate projects, distribute information, maintain an organizational system of tracking, monitoring and prioritizing tasks and projects; follow up on details in writing, on the telephone, virtually using a variety of web tools, or in-person; and communicate project status to policy issue team management;
- Manage database contacts and groups to ensure information is accurate and up to date;
- Support all phases of document preparation, including proofreading;
- Collect information and compile newsletter content with input from other policy staff;
- Work with policy staff to assist in developing reports, materials for site visits, and provide other research assistance support as needed;
- Manage the expense reimbursement process for state staff and others participating in NGA meetings;
- Assist with grant reporting requirements by compiling information from policy staff and working with the Finance Office to obtain pertinent budget materials;
- Maintain SharePoint file share system, organizational databases, spreadsheets, and other administrative and collaborative tools;
- Demonstrate a commitment to NGA’s mission and goals to constructively serve the needs of all Governors; and
- Other duties as assigned by the supervisor, the Deputy Director or the Director of the Center for Best Practices.

**QUALIFICATIONS**
- Communicate effectively both orally and in written form;
- Have attention to detail, deadlines, and demonstrate organizational and time management skills;
- Work independently, set priorities and handle multiple projects at the same time;
- Use diplomacy and tact to build strong relationships and motivate internal and external customers;
- Collaborate and work in a team environment; and
- Travel, as necessary

**HOW TO APPLY**
- Your resume highlighting your education, experience, and direct transferable skills

**PHYSICAL AND SENSORY DEMANDS**
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. NGA is committed to providing a productive and safe environment. To achieve that goal, we conduct background and reference check investigations for all final applicants being considered for employment.

**WORKING AT THE NATIONAL GOVERNORS ASSOCIATION**
NGA staff proudly serve our nation’s Governors daily, and it’s our mission to ensure we offer a
comprehensive, competitive benefits package designed to support the needs of NGA employees.

NGA is an Equal Opportunity Employer (M/D/F/V). NGA is committed to fostering an energetic, collaborative, diverse and inclusive workforce. We promote diversity and provide equal employment opportunities without regard to race, color, religion, sex, national origin, protected veteran stat

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