Administrative Assistant

4 weeks ago

Tustin, United States Get Safe Full time

GET SAFE has positively impacted the lives of more than 200,000 people of all ages and abilities since its inception 35 years ago. Through its violence prevention, education, and self-defense programs, GET SAFE is dedicated to improving and protecting the well-being of persons of diverse backgrounds, particularly those of vulnerable populations and underserved communities, and building safer, more inclusive communities. We believe that true positive change is rooted in shared empathy and the collective effort of us all.

**Careers at GET SAFE**

At GET SAFE, we strive to foster a supportive and collaborative workplace environment in which we reward strong work ethics, respect work-life balance, and celebrate team success. Our company culture is characterized by our intent to be changemakers who work hard together.

**Job Summary**

As part of our Regional Center Operations Division, the Administrative Assistant plays a critical role in ensuring that GET SAFE’s case management staff provides personal safety, advocacy, and risk-mitigation services to persons with developmental disabilities who are registered with the California State Regional Center system. The Administrative Coordinator is responsible for executing and overseeing office processes and clerical matters between departments, employees, clients, and external parties - with the ultimate goal of enhancing department-wide productivity. If you believe in serving others with compassion, integrity, and a positive attitude, we invite you to join us and engage in meaningful work every day as an Administrative Coordinator.

**Working in a hybrid-remote office setting**

The Administrative Coordinator will be part of a team that primarily interfaces and interacts virtually, with occasional in-person meetings on pre-determined occasions. This means that the Administrative Coordinator will perform various administrative functions working remotely from home while maintaining on-call availability for “live” communication via multiple modes of telecommunication (e.g., phone calls, video conferencing, MS Teams messaging, etc.) with the RC Ops Team at all times during established work schedule hours. The Administrative Coordinator will also have set days/times of work that must be carried out in the agency’s administrative headquarters, located in Tustin, CA.

**Position Specifications**:

- Full-time; non-exempt; 40 hours/week
- Hybrid-Remote Position - some days/times working in the agency’s physical office in Tustin, CA
- Monday ‐  Friday  8am - 4:30 pm
- Pay Range: $20 - $21 per hour

**Essential Responsibilities**
- **Administration**_
- Conduct and maintain daily data entry for client and financial records
- Support Program Managers in day to day operations
- Assist with the development and coordination of outreach, information materials, trainings, hiring, workshops, and other special projects, as needed
- Participate in formal and impromptu staff and management meetings and engage in record keeping and dissemination of notes for formal meetings

**Knowledge, Skills, and Abilities**:

- Excellent communication and interpersonal skills, and an overall positive attitude
- Strong written and verbal English grammar skills
- Detail-oriented with exceptional organization, task, and time management skills
- Ability to prioritize and multitask with accuracy and timeliness
- Ability to maintain high level of client-confidentiality
- Ability to exercise independent, sound judgment
- Adaptability, flexibility, and ability to take initiative
- Experience working with persons with disabilities / other underserved populations is a plus
- Knowledge of California State Regional Center system and consumer populations is a plus
- Knowledge of legal/ethical standards for mandated reporting, crisis response, and HIPPA compliance preferred

**Required Qualifications**:

- Bilingual in Spanish preferred
- A minimum of 1 year of relevant experience in administrative support field
- B.A. degree in any field (AA degree with a minimum of 2 years relevant work experience may substitute)
- Proficient in Microsoft Office (Access, Excel, Outlook, PowerPoint, Word)
- Knowledge and understanding of ZOOM
- Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, computers, and phones
- Strong task and time management skills
- Demonstrated patience, professionalism, and integrity
- A team player who is self-motivated to help, with a flexible, problem-solving mindset
- Belief in our mission and in the importance of being an agent of change

**Bonus Points**
- Knowledge of MS OneDrive & SharePoint
- Experience with project management and office coordination
- Knowledge and/or experience with technological software management

Pay: $20.00 - $21.00 per hour

Schedule:

- Monday to Friday

**Education**:

- Associate (required)

**Language**:

- Spanish (preferred)

Work Location: Hybrid remote in Tustin, CA 92780

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