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Executive Assistant to Executive Member

4 months ago

Cambridge, United States Biogen Full time

**Company Description**
This is a key role that enables the head of BIO to perform at their highest level. We are looking for a dynamic and highly self-motivated Executive Assistant (EA) to provide support to the Head of Biogen Intelligence and Operations.

Responsibilities include calendar management, scheduling meetings, extensive travel as required, expense reimbursement, communication support and other special projects as requested.

Expert level written and verbal communication skills, strong decision-making ability, attention to detail and organization are equally important. Specific tasks will include:
Coordinate extensive business travel as required with understanding travel, business etiquette, etc.
Manage expense reporting - frequently prepares and submits complex expense reports
Track and coordinate departmental initiatives and projects for the Head of BIO by driving action cycles and timelines as appropriate
General administrative support with little supervision including but not limited to maintaining organizational charts, support staff recruitment, purchase orders, etc.
Logistics support - coordination and set up of meetings, events, off sites, etc. Managing the process from start to finish, arranging location, necessary equipment, prepare agenda and relevant information, take minutes and other relevant tasks
Maintain working knowledge of relevant Biogen policies and procedures and be prepared to provide information in this regard as required
Support departmental and facility related communications as needed. Some support may be needed outside of office hours
Point of contact for external business partners
Consolidate, edit and proofread PPT presentations and documents as needed
**Qualifications**

**Required Skills**:

- Minimum of 7+ years’ experience in administrative support function with experience supporting a global function
- Expert verbal and written communication skills; highly polished and articulate
- Excellent interpersonal skills
- Expert organizational skills with a demonstrated ability to work in an accurate manner
- Demonstrated ability to work efficiently and to multi-task with minimum supervision in a fast-paced environment
- High level of proficiency with Microsoft Office & databases for timecards, expense reporting, etc.
- Ability to exercise sound judgment and determine priorities
- Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact
- Demonstrated experience in execution and accountability for project coordination
- Experience supporting executives and projects simultaneously is preferred
- Bachelor’s degree preferred

**Additional Information**

**Why Biogen?**

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.