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Highly Proficient Business/office Manager for
3 months ago
**Highly Proficient Business/Office Manager**
**for Commercial Electrical Contractor**
We are a growing, Sarasota-based commercial electrical contractor in need of a bright, highly organized and proficient person to help keep things on track while our owner/president tends to field operations and winning new projects.
As a master electrician, our owner/president has operated a successful business with an excellent industry reputation since 1978. We’re customer focused, our days are extremely busy, and we maintain a family-oriented office environment. Trust, respect, hard work and sharing in our Company’s success are all important to us.
Your approach to communications is clear and forthright, and your honesty, work ethic, and attention to detail will make you a highly valued member of our team.
You expect, and you will receive, recognition for all that you do and contribute to the success of our Company. As our top-tier applicant, you will work 35 to 40 hours a week, receive top-tier compensation and benefits, and earn potential bonuses.
**THIS IS A DREAM JOB FOR THE RIGHT PERSON. APPLY IN STRICTEST CONFIDENCE.**
**Key Responsibilities**
- Assist owner/president and project managers adhere to budgets, create project schedules, maintain project updates, track materials, and coordinate appointments.
- Constantly communicate with owner/president regarding “state of the business,” any business/financial issues, appointments, phone messages, and all pressing matters.
- Direct vendor and supplier processes by assembling bid packages, including scope of work, formal project bid documents, and necessary construction documents.
- Maintain accurate work logs of project activities, job information sheets, and field tech timesheets.
- Oversee project contract administration and submittal log processes to ensure that the contract document requirements are met throughout the project.
- Secure licenses, permits and NTO’s.
- Enforce quality control process measures that ensure compliance with contracts, building and code regulations.
- Perform payroll and billing tasks - prepare invoices, subcontracts, change orders, work orders, purchase orders, and punch lists.
- Prepare progress invoices in a highly accurate and timely manner.
- Manage the billing/cash collections process in accordance with the Company’s cash collection policies.
- Assist with sourcing and receipt of project materials; validate receipt and/or return of materials.
- Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.
- Prepare weekly report of the status of open bids; follow-up with General Contractors/Project Managers re awarding of open bids.
- Capture information supporting the preparation of financial reports to ensure timeline, costs, cash flow, and budget of projects are accurately forecasted.
- Process invoices, checks, and payroll accurately and on time and resolve any invoice issues.
- Manage process of on-boarding new employees and maintain employee records.
- Maintain excellent working relationships with customers, vendors, external accounting, and others supporting our Company.
- Possess a thorough and broad knowledge of Microsoft Office Suite, in particular Word and Excel
- Exhibit polite and helpful manner in all communications, especially on the telephone.
Pay: $50,000.00 - $70,000.00 per year
**Benefits**:
- 401(k) matching
- Professional development assistance
- Referral program
- Tuition reimbursement
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
**Experience**:
- Microsoft Office: 5 years (required)
- Administrative experience: 5 years (required)
Ability to Commute:
- Sarasota, FL 34240 (required)
Ability to Relocate:
- Sarasota, FL 34240: Relocate before starting work (required)
Work Location: In person
