Front Desk Administrator

2 weeks ago


Annapolis Junction, United States Iron Fabrication Services Full time

_Front Desk Administrator_

Work Schedule: Monday to Friday; 8:00 a.m. to 5:00 p.m**.**

**Requiring English and Spanish speaking and writing**

**Manage Front Desk Operations**
- Answer, screen and transfer inbound phone calls
- Order supplies for Maryland office, as needed
- Check and distribute mail daily
- Stamp an address checks to be mailed out, as needed
- Address employee inquires, as needed

**Manages Time tracking system**
- Tracking and inputting all hours worked for hourly staff
- Ensuring foremen’s are submitting timesheets in a timely manner
- Ensuring all data entered is accurate and ready for payroll processing on a weekly basis

**On-Boarding Process**
- Manage the hiring consideration process
- Explain and translate the process to potential hires
- Oversee the overall process including interviews with Operations and Safety Meetings
- Review and monitor all new hire paperwork completion

**Operations / Office Support**
- Support Operations and Office manager
- Support Toolbox Talks
- Organize and print all documentation for the month
- Support required of Safety Manager on document prep and translations.
- Monitor receipt of Toolbox Talks and enter into shared folders

**Perform other duties as assigned by HR and Office Managers, as needed**

**Requirements**:

- Strong verbal and written communication skills to interact with customers, vendors, and employees; Spanish and English language required
- Strong organization skills to keep accurate records and locate information quickly
- Interpersonal skills to create a pleasant experience for employees and visitors
- Computer skills like Microsoft: Excel, Word, PowerPoint, Outlook

Pay: $40,000.00 - $45,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 2 years (required)
- Microsoft Office: 5 years (required)

**Language**:

- English and Spanish (write) (required)

License/Certification:

- Certified Notary Public (preferred)

Work Location: In person


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