Receptionist/office Support

2 weeks ago


Plainview, United States The DH Citadel Real Estate,LLC Full time

Job Overview:
**We are in search of a Full-Time Administrative Personal Assistant to become a part of our team. This role involves handling clerical and administrative duties to contribute to the company's success. It is a permanent full-time position.**

**Responsibilities**:

- Schedule appointments and events.
- Greet and assist visitors on-site.
- Manage incoming phone calls and direct them to the appropriate individual or department.
- Establish and upkeep organized filing systems.
- Carry out various office tasks.
- Manage calendars and appointment scheduling.
- Assist in project coordination and follow up on tasks.
- Handle incoming and outgoing mail and packages.
- Monitor office supplies and reorder as necessary.
- Deliver exceptional customer service to clients and visitors.
- Execute additional assigned tasks.
- Familiarity with Real Estate Processes and Terminology: Understanding of property listings, purchase agreements, escrow procedures, and other industry-specific terms and procedures.

**Qualifications**:

- Prior work experience in real estate, property management, or related fields is advantageous but not always required.
- Strong multitasking, communication, and organizational skills are essential.
- Proficiency in Microsoft Office and travel arrangements.
- Problem-solving skills and the ability to handle confidential information.
- Knowledge of Canva and Photoshop is preferred.
- Ability to adjust to changing priorities and handle unexpected challenges in a fast-paced environment.
- Taking initiative to anticipate needs, solve problems, and streamline processes without constant supervision.
- Capable of managing multiple tasks efficiently without sacrificing quality or attention to detail.

**Administrative Support**: Skilled in digital and physical file organization, appointment coordination, inspections, appraisals, and closings. Proficient in Microsoft Office, travel coordination, multitasking, and prioritization.

**Transaction Coordination**: Manage buyer and seller transactions, schedule walk-throughs and closings, coordinate inspections and repairs, and input client data into the database system.

**Marketing**:

- Assist in developing and maintaining contact database.
- Prepare buyer and seller consultation packages.
- Coordinate the creation of listing, open house flyers, graphics, and other marketing materials.
- Monitor and manage inbound leads from websites and social media.
- Regularly update the website.

Pay: $45,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift

Work Location: In person



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