Executive Assistant Ii

2 weeks ago

College Station, United States Texas A&M University Health Science Center Full time

**Job Title**

Executive Assistant II

**Agency**

Texas A&M University Health Science Center

**Department**

School Of Public Health

**Proposed Minimum Salary**

Commensurate

**Job Location**

College Station, Texas

**Job Type**

Staff

**Our Commitment**

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

**Who we are**

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

**What we want**

The Executive Assistant II, under general supervision, performs advanced professional assistance work for an executive. This role maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. You will exercise discretion and independent judgment with respect to matters of significance.

**What you need to know**

**Salary**:Compensation will be commensurate to the selected hire’s experience.

**Required Education and Experience**:

- Bachelor’s degree in applicable field or equivalent combination of education and experience.
- Four years of experience in office administration

**Required Knowledge, Skills, and Abilities**:

- Ability to multitask and work cooperatively with others
- Interpersonal and communication skills
- Planning and organizational skills
- Calendar management skills

**Preferred Qualifications**:

- 5 years of experience working as an executive assistant

**Responsibilities**:
**Administrative and Calendar Support**
- Coordinates calendars, meetings, and other activities for the Office of the Dean
- Maintains high level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters
- Provides technical guidance and advice on administrative matters to agency executives, management, or staff
- Coordinates and monitors action items and assignments made by the administrator
- Prepares notices or agendas for meetings
- Drafts and manages correspondence and communications, schedules appointments, manage calendar, and coordinates travel
- Prepares travel arrangements and itineraries and may approve and process travel reimbursements.
- Plans and prepares reports, manuals, and publications
- Acts as administrator’s representative in dealing with third parties
- Add meeting minute preparation/distribution
- Supervision of student and staff

**Reporting and Event Coordination**
- Assists in compiling reports, maintains records and other documents and coordinates schoolwide and special events
- Communicates policies, procedures, standards, and methods. Interprets policies, rules, and regulations
- Responds to inquiries, resolving problems or inquiries
- Reviews administrative practices and programs and assists in formulating policies

**Logistical Support Plans**
- Coordinates logístical and administrative support for events, meetings, or other special functions and provides on-site support
- Researches, compiles, and applies information, making evaluative judgments on appropriate data to use
- Serves as a liaison between the Dean or Assistant Vice President and subordinate administrators by communicating and/or interpreting policy, planning decisions, and related information or documents affecting the subordinate administrative units within guidance from the Dean

**Correspondence Coordinator**
- Helps coordinate and manage building space and repair requests
- May serve as an Office Manager
- Has key holder and fiscal records management responsibilities

**Other Duties**
- Contributes to the overall success of the administrative unit by performing other essential duties and responsibilities as assigned by the Dean

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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