Administrative Coordinator II

3 weeks ago

College Station, United States Texas A&M University Full time

Job Title

Administrative Coordinator II
Agency

Texas A&M Engineering
Department

Workforce Development
Proposed Minimum Salary

Commensurate
Job Location

College Station, Texas
Job Type

Staff
Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Administrative Coordinator II works under general supervision and coordinates administrative support for the Manufacturing Workforce Initiatives program to include the exercise of discretion and independent judgement with respect to matters of significance.

Responsibilities:

Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. Develops, monitors, evaluates, and ensures adherence to office procedures. May assist in the development of budget.
Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.
Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs.
Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. May monitor compliance with policies and procedures.
Performs special analyses and project summaries. Prepares and reviews operational and special reports.
Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events. Assists with troubleshooting Concur travel requests and expense reports.
Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.
Serves as point-person / liaison for programs computer and technology needs; conducts research as needed for meeting briefings and other special events; maintains centralized electronic files for program.
Serves as the initial point of contact for customers and guests of Manufacturing Workforce Initiatives team. Evaluates incoming mail, correspondence, and inquiries, and distributes to appropriate individuals.
Responsible for coordination and follow through of maintenance issues and coordinates with building proctor, as needed.
Performs special analyses and project summaries. Assists in the preparation and maintenance of budgets and other documents. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.
Responsible for coordinating space inventory and computer inventory with direct supervisor.
Coordinates specialized program communications and marketing materials.
Provides logistical and administrative support for meetings, seminars, and other events, to include on-site support.
Train and evaluate the work of student assistants. Assigns tasks and evaluates job progress.
Assists with the maintenance and retention of office files and records.
Performs other duties as assigned.
What we need:

Bachelor's degree or equivalent combination of education and experience.
Three years of related experience.
What is helpful:

Administrative support experience within a unit / department / division in higher education.
Strong decision-making, problem solving skills/reasoning.
Knowledge, Skills, and Abilities:

Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to multitask and work cooperatively with others.
Strong interpersonal and communication skills.
Planning and organization skills.
Work Location:

Main Campus – College Station, TX.

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