Administrative Assistant

7 days ago


Dover, United States Dover School District, SAU 11 Full time

Responsible for providing administrative support for the Facilities Department at Dover SchoolsESSENTIAL FUNCTIONS & RESPONSIBILITIES: Process & monitor all work orders for Maintenance, Grounds, and Custodial staff (including PMs)Manage phone calls and correspondenceMonitor time clock entriesPrepare weekly payroll, track, and maintain employee paid time off KeysoReceive, file, and update key requests/replacements in BEST KEYoMaintenance will cut/deliver keysPrepare invoices for rebillable labor hoursoCreate JDE WOs for billable hours and submit timecards to SAUOnboard new hiresoSubmit related forms, complete I9, provides keys and request badge from SAUoTerminate/transfer employees when neededCreate/Post jobsAssist employees with questions related to benefits, payroll, etc.Assist with vendor managementoUpdate checkbookoPayment of vendors via AP/MyAPoPayment to Dover Schools via IVEEMaintain paper and electronic personnel, vendor, and building related filesCreate forms and simple spreadsheets as neededMonitor credit card receipts and statements (pay via card when needed)Maintain positive working relationship with facilities and school staffGeneral office duties as assigned



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