Administrative Assistant
4 weeks ago
**Job Overview**
**Responsibilities**
- Calendar appointments and important docketing
- Ensure file organization based on office protocol both in office hard files and online in our document management system, NetDocuments
- Provide ad hoc support around office as needed
- Assist with scheduling of depositions, mediations and stenographers
- Assist with case binders for deposition, oral argument, and hearings
- Assist in preparation of trial binders
- Arrange delivery of documents through the mail, overnight delivery, or messenger services
- Maintain knowledge of procedures for filing with state and federal courts and agencies
- Set up and maintain client, work, chronological, pleading and personal files
- Maintain and organize office supplies
- Maintain an adequate level of mail supplies, i.e. postage tape, ink, mailing envelopes, certified, registered, Express and priority supplies
- Understand how to handle and maintain client and potential client sensitive data
- Accurate collection, sorting, logging, and distribution of incoming and outgoing mail
- Set up video meetings and conferences
- Calendar Zoom and Teams meetings
**Experience & Requirements**
- 1 year of administrative assistant experience in professional setting (legal setting is a huge plus)
- Currently enrolled in college pursuing an associates or bachelors degree or equivalent preferred but not required
- Strong attention to detail and ability to prioritize, organize workflow and use time efficiently
- Advance MS Office including Excel, MS Word and Outlook
- Strong communication skills both verbal and written
- Excellent attention to detail
- Exceptional organizational skills
- Strong follow through
- Reliable, trustworthy, friendly
- Must possess a willingness to learn and exhibit flexibility in a fast-paced environment.
- Takes initiative but knows when to ask questions
- Familiarity with legal procedure, documents, and culture a plus
**Job Types**: Full-time, Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 30 - 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Ability to Commute:
- Boston, MA 02109 (required)
Work Location: In person
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