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Administrative Assistant

4 months ago

Boston, United States Wolfsdorf Rosenthal Full time
Job DescriptionJob DescriptionSalary: $25 per hour DOE

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With seven offices in three time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 40 attorneys and 150 immigration professionals working out of offices in Boston, Los Angeles, New York, Oakland, San Francisco, Santa Monica, and Shanghai.


The Administrative Assistant reports to the head of the Operations department and is an integral part of the administrative team.  This position supports the daily operations of a specific office by ensuring that a range of tasks and responsibilities are carried out in a timely and organized fashion.


This is an in-person position headquartered at WR's Boston office. Preferred work hours for this role are Monday - Friday from 12:30 pm - 5:30 pm. 


Administrative Assistant Responsibilities:

  • Receiving and directing incoming calls
  • Greeting clients
  • Organizing and distributing received mail
  • Supporting administrative and legal teams to maintain steady workflow for file production, including copying and scanning documents
  • Preparing and sending FedEx, courier, and mail shipments
  • Assisting with specific projects, such as archiving, on an as-needed basis
  • Working on additional administrative and billing projects as needed


Requirements:

  • Bachelor’s degree with strong academic record or equivalent experience
  • Customer service experience preferred, not required
  • Strong writing skills, with an emphasis on email correspondence in a professional setting
  • Strong attention to detail and organizational skills
  • Discretion and ability to work independently
  • Ability to manage competing priorities in a fast-paced work environment
  • Ability to respond to email requests quickly and effectively
  • Proficiency with Microsoft Office Suite, especially Outlook, Work, Excel, and PowerPoint
  • Professional demeanor


WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams. We recognize that our team members bring different talents, skills, and experiences and their contributions are valuable for our clients and our firm. We believe that it is our responsibility to create an inclusive and respectful workplace that inspires excellence and compassion.


All applicants must include a resume, cover letter, and brief writing sample to be considered for the position.