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Contract Administrator

3 months ago

Deer Park, United States Orion Marine Group Full time

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This position is accountable for administrative, clerical and project support for Orion Marine Construction. This includes developing bid packages, provide support for project costs, submittals for materials and services, reviewing project plans and specifications, providing schedule for project work activities, and helping to ensure successful project completion and close out documents. The incumbent will work closely with the Chief Estimator, VP of Operations and other members of the Project Management Team to prepare, organize, proofread, and deliver proposals.

**SPECIFIC RESPONSIBILITIES**

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- Reports to and works closely with the Chief Estimator to provide contract, project support, and preparation of reports, scheduling, submittals, invoicing, change orders, and administrative project setup in a variety of areas.
- Assists in the update of the weekly project report that lists current jobs that Orion Construction, LP. is working on as well as the weekly equipment rental report.
- Assists in the update of the weekly report reflecting potential upcoming projects that the Company plans to bid.
- Maintains a working file on all bid proposals and supplemental documentation that Orion Construction, LP. has submitted.
- Provides contract administration support for the Chief Estimator and maintains a file(s) for those customers in which the Company has been awarded a contract.
- Maintains a permanent file on all marine projects that Orion Construction, LP. has completed.
- Inputs all job information, cost codes and budgets into Spitfire for the Accounting Department.
- Tracks and maintains files on Certificate of Insurance for Orion Construction and ensures that required information is conveyed to Orion Marine Group.
- Participates in Project Manager Meetings and updates information to provide most current status reports.
- Provides support in the development of bid proposals or formal reporting for upcoming projects.
- Provides support in the estimated costs to be incurred in upcoming projects accounting for materials, services, labor, and other associated costs.
- Reviews project plans and specifications.
- Must be qualified and physically able to drive regular passenger vehicles to deliver bids, proposals, attend meetings, or visit work locations to job sites.
- Participates in Safety and Environmental initiatives that will contribute to compliance of State/Federal regulations and improve existing Company programs.
- All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary or trade secret information belonging to the Company.
- Responsible and accountable for incumbent's own personal safety.
- Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with.
- Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.
- Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).

**POSITION COMPENTENCIES**
- _Business Acumen_ (Business Awareness, Knowledge): Showcases knowledgeable and understanding of business operations and functions, and the ability to align goals to support the business.
- _Change Management_ (Change Readiness, Conflict Management): Demonstrates support for innovation to improve effectiveness; Initiate, sponsor, and implement organizational change.
- _Collaboration_ (Relationships, Team Interface): Establishes constructive relationship with clients and other work units to meet mutual goals and objectives of the company.
- _Communication_ (Verbal, Written): Utilizes verbal and written communication skills to express oneself clearly in conversations and interactions with others.
- _Managing Work_ (Initiative, Productivity, Results Orientation): Shows ability to plan, schedule, direct work of self and others, and provide follow up to insure quality standards.
- _Problem Solving_ (Analytical, Creative): Makes sound, well-informed and objective decisions.
- _Safety Orientation_ (Safe Work Philosophy): Demonstrates responsibility and accountability for their own personal safety and the safety of co-workers and others; applies safe work practices in the performance of assigned tasks.
- _Trust and Integrity_ (Integrity, Credibility, Influence): Follows through on commitments; respects and maintains confidentiality.

**JOB SPECIFIC COMPENTENCIES**
- _Budget_: Performance on projects and establish estimating standards for future estimates based on analysis, assist with oversight of the historical cost.
- _Work Standard_: Sets high standards and well-defined goals; displays high level of effort and commitment towards completing assignments with mínimal supervision.

A minimum of two (2) years' experience performing office administration functions. The incumbent must